Breakaway Music Festival

Executive Administrative Assistant

Breakaway Music Festival

full-time

Posted on:

Location Type: Hybrid

Location: Nashville • Tennessee • United States

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About the role

  • **THE ROLE**
  • - Provide executive-level administrative support to the executive team, including calendar management, travel arrangements, and meeting coordination.
  • - Act as the primary point of contact between the executives and internal/external stakeholders, ensuring professional and timely communication.
  • - Maintain and manage the CEO’s social media presence, including drafting posts, engaging with followers, and ensuring a consistent professional brand across platforms.
  • - Prepare reports, presentations, and correspondence on behalf of the executive leadership team.
  • - Organize and maintain confidential files, documents, and records.
  • - Manage special projects, ensuring timely execution and effective coordination across teams.
  • - Screen calls, emails, and other communications, prioritizing and responding as necessary.
  • - Handle expense reports, budgeting, and invoicing related to the executives’ offices.
  • - Coordinate logistics for board meetings, leadership meetings, and company events.
  • - Conduct research and compile data as needed to assist with strategic decision-making.
  • - Anticipate the executives’ needs and proactively address administrative challenges.
  • - Perform other duties and tasks as assigned to support the efficiency of the executive office.

Requirements

  • **QUALIFICATION:**
  • - Experience: 3-5+ years of experience in an executive administrative role, supporting senior-level executives and supporting multiple stakeholders.
  • - Education: Bachelor’s degree preferred but not required.
  • - Technical Skills: Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), Google Workspace, and project management tools.
  • - Organizational Skills: Strong ability to multitask, prioritize, and meet deadlines.
  • - Communication: Excellent verbal and written communication skills.
  • - Confidentiality: Ability to handle sensitive and confidential information with discretion.
  • - Problem-Solving: A proactive approach to anticipating needs and solving problems efficiently.
  • - Professionalism: High level of integrity, professionalism, and adaptability.
  • - Social Media: Must have experience managing social media accounts, creating content and engaging with followers.
Benefits
  • - Flexible work environment (Monday & Friday – WFH, Tuesday, Wednesday & Thursday – In Office)
  • - Comprehensive medical, dental, and vision insurance
  • - 401K plan with employer matching
  • - Paid Vacation Plans
  • - Select festival attendance
  • - Growth opportunities

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
calendar managementtravel arrangementsmeeting coordinationreport preparationpresentation preparationconfidential file managementbudgetinginvoicingdata compilationsocial media management
Soft skills
multitaskingprioritizationdeadline managementverbal communicationwritten communicationdiscretionproblem-solvingprofessionalismadaptabilityanticipation of needs