Brasenose College, Oxford

Events

• Build strong and positive relationships with alumni through regularly scheduled events (online and in person) and support alumni volunteer groups.
• Work with College departments to book events in College and consult with senior members on key decisions.
• Organise alumni events in London, around the country, and abroad; make travel arrangements for key staff.
• Support the Principal’s event programme including inviting alumni, monitoring responses, sending meeting links or joining instructions, and providing live backroom support.
• Prepare and monitor event budgets in line with agreed annual expenditure.
• Produce invitations, promote and communicate events, and maintain event booking sections on the College website and intranet.
• Prepare mailing lists, record RSVPs on the database, book accommodation, log payments, and send confirmations.
• Produce periodic attendee lists and payment reports; produce event reports for Development Committees and Alumni Society.
• Ensure smooth-running of events: attendance lists, badges, place cards, programmes, seating plans, guest registration, audio-visual set-up.
• Attend events (often outside standard hours) and offer time off in lieu.
• Brief internal senior staff attending with guest lists and running orders prior to events.
• Monitor event success, apply feedback to improve programmes, and handle alumni requests such as dinners and accommodation.
• Maintain and develop alumni volunteers and Year Rep network; attend and provide updates at Brasenose Alumni Society meetings.
• Act as first point of contact for alumni, donor, and volunteer enquiries, monitoring inboxes and answering calls.
• Participate in training and development, follow College policies, maintain security of department and personal data confidentiality.

Events and Volunteer Coordinator