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About the role
Key responsibilities & impact- Provide high-level administrative support to the two partners, including calendar management, scheduling meetings, and organizing travel arrangements.
- Prepare documents, presentations, and other materials for meetings and client presentations.
- Screen calls, emails, and other correspondence, prioritizing and responding on behalf of the partners when necessary.
- Assist with day-to-day office needs, ensuring smooth operations and support for the leadership team.
- Accurately prepare and file expense reports and invoices in a timely manner using Excel and expense software, SAP Concur
- Maintain up-to-date and organized contact lists, files and confidential records
- Handle personal ad hoc duties as needed
- Serve as the dedicated point person for BPCM operation inquiries
- Coordinate and manage office supplies and resources.
- Serve as the main point of contact for office-related needs, including vendor management.
- Assist in maintaining a clean, organized, and welcoming office environment.
- Assist with recruitment by scheduling interviews, liaising with candidates, and maintaining applicant tracking.
- Provide administrative support for employee onboarding
- Participate in shaping and maintaining a positive, inclusive, and creative office culture by assisting with employee engagement initiatives and team-building activities.
- Be an active and supportive team player who contributes ideas to improve agency processes and the working environment.
Requirements
What you’ll need- 1-2 years of experience in an administrative, executive assistant, or office management role, preferably within a creative or fast-paced environment.
- Strong organizational skills and the ability to manage multiple tasks simultaneously.
- Exceptional communication skills, both written and verbal.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- A positive, proactive, and adaptable attitude with a willingness to take on new tasks and responsibilities.
- Interest in contributing to company culture and people operations.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Experience or interest in PR or creative industries is a plus.
Benefits
Comp & perks- Medical, Dental, Vision Benefits
- 401k and additional supplementary benefits
- WFH Stipend
- Summer Fridays
- Generous PTO policy with a 2-week holiday break in December
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
calendar managementschedulingdocument preparationpresentation preparationexpense reportinginvoice processingapplicant trackingoffice managementvendor managementemployee onboarding
Soft Skills
organizational skillscommunication skillsteam playerproactive attitudeadaptabilityconfidentialitydiscretioncreativityengagement initiativesprocess improvement