Executive Operations Coordinator

BoxPower

Executive Operations Coordinator supporting logistics and operations at BoxPower. Involved in day-to-day office operations and administrative tasks to keep the executive team focused.

Posted 6/11/2026full-timeGrass Valley • California • 🇺🇸 United StatesJunior💰 $26,000 - $31,000 per yearWebsite

About the role

Key responsibilities & impact

The Executive Operations Coordinator is a vital part of BoxPower's day-to-day operations.
You will be involved in the logistics, coordination, and administrative infrastructure that keeps the executive team focused, and the office running — from scheduling and meeting prep to vendor management, new hire onboarding, and company-wide event coordination.
Work closely with the Chief of Staff and across the full executive team, supporting administrative and logistical needs.
Assist with data gathering, tracking, and presentation preparation for KPI reviews, all-hands meetings, and other recurring business rhythms.
Maintain internal directories, org charts, and resource guides so employees can self-serve.
Prepare materials for executive meetings, including agendas, slide decks, and supporting spreadsheets.

Requirements

What you’ll need

1+ years of experience in an executive assistant, operations coordinator, or similar administrative role.
Demonstrated experience supporting multiple stakeholders simultaneously in a professional office environment.
Strong attention to detail with a solutions and service attitude.
Strong written and verbal communication skills in English.
Valid California driver's license.
Availability to work on-site at BoxPower's Grass Valley, CA office a minimum of 3 days per week.

Benefits

Comp & perks

Flexible support across departments for internal requests and day-to-day operational needs.
Coordinate ongoing employee engagement activities including team lunches, happy hours, and holiday celebrations.
Coordinate employee milestone recognition: birthdays, work anniversaries, and team celebrations via Slack and gifts.
Assist with company software application account creation and assignments including license tracking, and access across platforms including Microsoft 365, Autodesk, and ClickUp.
Support HR operations as needed, with a focus on employee onboarding and offboarding, ensuring smooth transitions and consistent experience for all staff.

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

data gatheringtrackingpresentation preparationvendor managementnew hire onboardingevent coordinationschedulingmeeting preparationinternal directory maintenanceorg chart management

Soft Skills

attention to detailsolutions attitudeservice attitudewritten communicationverbal communicationstakeholder managementorganizational skillsmultitaskingcollaborationprofessionalism

Certifications

valid California driver's license