Customer Care Manager – Device
Toast
Office Manager, Executive Support
Botrista Technology, Inc.
full-time
Posted on:
Origin: • 🇺🇸 United States • California
Visit company websiteJob Level
Mid-LevelSenior
About the role
- Serve as the primary contact for office guests and vendors, coordinating visitor access, greeting arrivals, and maintaining a professional front desk presence.
- Manage and maintain office facilities, including conference rooms, desk assignments, building access, and overall cleanliness.
- Oversee vendor relationships (cleaning, catering, security, maintenance) and coordinate repairs or services as needed.
- Manage snack, beverage, and office supply inventory, balancing employee experience with budget constraints.
- Handle incoming mail and package distribution.
- Process invoices and track office-related expenses.
- Organize office events, weekly meals, and celebrations to support culture and engagement.
- Share office announcements through Slack, email, or internal postings.
- Support onboarding and offboarding, including swag inventory and new hire setup.
- Partner with the Demo Operations Team to maintain the office demo café space, ensuring DrinkBot machines are clean, stocked, and ready.
- Coordinate catering for client demos and visits when needed.
- Provide calendar and administrative support for one to two executive leaders.
Requirements
- 3+ years of experience in office management or administrative support.
- Strong knowledge of office systems, procedures, and administration best practices.
- Proficiency with Google Workspace and Slack.
- Experience with office equipment such as printers and scanners.
- Excellent time management, organization, and communication skills.
- Ability to prioritize tasks, manage multiple projects, and problem-solve independently.
- Comfortable lifting up to 25 lbs.
- Professional, welcoming demeanor with a collaborative mindset.
- Creative thinker with an eye for process improvements.
- Excitement to thrive in a people-facing role, creating a positive in-office experience.
