Medical Appointment Setter, Outreach Coordinator

. Research and generate qualified provider leads using public databases and online resources .

Posted 3/7/2026full-timeRemote • 🇺🇸 United StatesMid-LevelSeniorWebsite

Key responsibilities & impact

Research and generate qualified provider leads using public databases and online resources
Verify provider information including specialty eligibility, contact details, and office hours
Conduct outbound calls to medical practices following provided scripts
Schedule appointments based on availability and internal booking guidelines
Capture accurate appointment details including provider information and notes
Confirm scheduled appointments and coordinate updates with the internal team
Ensure providers receive correct meeting links or call details before appointments
Maintain accurate lead records, call notes, and appointment tracking in CRM systems
Record appointment times accurately based on Pacific Time
Provide timely updates regarding appointment status and scheduling changes

What you’ll need

Experience in appointment setting, outbound calling, or healthcare outreach preferred
Strong phone communication skills with a professional and confident tone
Ability to follow structured outreach scripts and internal processes
Comfortable using CRM tools, calendars, lead lists, and documentation systems
Strong attention to detail and accuracy when recording information
Ability to manage schedules across time zones
Strong organizational and time management skills
Reliable internet connection and quiet remote work environment

Comp & perks

ATS Keywords

✓ Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

appointment settingoutbound callinglead generationdata verificationappointment tracking

Soft Skills

phone communicationattention to detailorganizational skillstime managementprofessionalism