
Business Operations Specialist
Boeing
full-time
Posted on:
Location Type: Hybrid
Location: Arlington • Montana • Virginia • United States
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Salary
💰 $94,350 - $136,850 per year
Job Level
About the role
- Monitor rates mailbox
- Assist with matter questions/issues
- Perform data extraction and prepare data reports
- Provide quality control reviews to ensure inclusion of all required information
- Expedite payments and support payment deviation requests
- Respond to invoice questions and issues to facilitate payment processing
- Perform manual invoices
- Onboard new outside counsel firms
- Review outside counsel agreements for compliance, and support finance audits
- Support firm name and address changes as well as mergers
- Audit of firms with manual submission to e-billing
- Serve as an outside counsel engagement letter specialist
- Support year end accruals and reversals
- Coordinate with timekeepers regarding rates, updates and system portal access
- Serve as a second audit report reviewer, update invoices accordingly
- Conduct timekeeper and rate variance analysis and annual firm updates
- Prepare reconciliation reports; analyze invoice data for monthly/annual audits
- Assist with outside counsel spending forecast & budget updates
- Prepare monthly allowability reports
- Respond to internal audits and questions
- Grant user access, update system users, assist with password resets
- Support technical issues
- Create instruction guides for instruction on processes for changes in Passport
- Create templates in group mailbox for resource for system admins
- Provide training for all new employees and periodic refresher training
Requirements
- 1+ years of experience with legal spend management within a corporate law environment or similar function.
- Proficiency with Passport including complex matter, firm, and timekeeper management.
- Strong analytical skills with ability to interpret data, prepare reports for executive review and present findings clearly.
- Excellent written and verbal communication skills.
- Proven organizational skills, with ability to manage multiple priorities and meet deadlines in a fast-paced environment.
- Experience with dashboard development and maintenance, document management, and process improvement.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and ability to learn new systems quickly.
- Ability to work independently and collaborate effectively with leadership, colleagues, clients, and cross-functional teams.
- Demonstrated ability to maintain confidentiality and handle sensitive matters with integrity.
Benefits
- Health insurance
- Flexible spending accounts
- Health savings accounts
- Retirement savings plans
- Life and disability insurance programs
- Paid time off
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
data extractiondata analysisinvoice processingquality controlbudget updatesreconciliation reportsdashboard developmentdocument managementprocess improvementtimekeeper management
Soft Skills
analytical skillswritten communicationverbal communicationorganizational skillsability to manage multiple prioritiesindependencecollaborationintegritytrainingproblem-solving