Boeing

Business Operations Specialist

Boeing

full-time

Posted on:

Location Type: Hybrid

Location: ArlingtonMontanaVirginiaUnited States

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Salary

💰 $94,350 - $136,850 per year

Job Level

About the role

  • Monitor rates mailbox
  • Assist with matter questions/issues
  • Perform data extraction and prepare data reports
  • Provide quality control reviews to ensure inclusion of all required information
  • Expedite payments and support payment deviation requests
  • Respond to invoice questions and issues to facilitate payment processing
  • Perform manual invoices
  • Onboard new outside counsel firms
  • Review outside counsel agreements for compliance, and support finance audits
  • Support firm name and address changes as well as mergers
  • Audit of firms with manual submission to e-billing
  • Serve as an outside counsel engagement letter specialist
  • Support year end accruals and reversals
  • Coordinate with timekeepers regarding rates, updates and system portal access
  • Serve as a second audit report reviewer, update invoices accordingly
  • Conduct timekeeper and rate variance analysis and annual firm updates
  • Prepare reconciliation reports; analyze invoice data for monthly/annual audits
  • Assist with outside counsel spending forecast & budget updates
  • Prepare monthly allowability reports
  • Respond to internal audits and questions
  • Grant user access, update system users, assist with password resets
  • Support technical issues
  • Create instruction guides for instruction on processes for changes in Passport
  • Create templates in group mailbox for resource for system admins
  • Provide training for all new employees and periodic refresher training

Requirements

  • 1+ years of experience with legal spend management within a corporate law environment or similar function.
  • Proficiency with Passport including complex matter, firm, and timekeeper management.
  • Strong analytical skills with ability to interpret data, prepare reports for executive review and present findings clearly.
  • Excellent written and verbal communication skills.
  • Proven organizational skills, with ability to manage multiple priorities and meet deadlines in a fast-paced environment.
  • Experience with dashboard development and maintenance, document management, and process improvement.
  • Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and ability to learn new systems quickly.
  • Ability to work independently and collaborate effectively with leadership, colleagues, clients, and cross-functional teams.
  • Demonstrated ability to maintain confidentiality and handle sensitive matters with integrity.
Benefits
  • Health insurance
  • Flexible spending accounts
  • Health savings accounts
  • Retirement savings plans
  • Life and disability insurance programs
  • Paid time off
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
data extractiondata analysisinvoice processingquality controlbudget updatesreconciliation reportsdashboard developmentdocument managementprocess improvementtimekeeper management
Soft Skills
analytical skillswritten communicationverbal communicationorganizational skillsability to manage multiple prioritiesindependencecollaborationintegritytrainingproblem-solving