AEC Proposal Coordinator

Bodwé Professional Services Group

AEC Proposal Coordinator leading end-to-end proposal development for Bodwé Group. Collaborating with technical and capture leaders for high-quality submissions to federal and non-federal clients.

Posted 6/19/2026full-timeRemote • 🇺🇸 United StatesMid-LevelSenior💰 $70,000 - $80,000 per yearWebsite

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

proposal managementcompliance analysiscontent editingproposal coordinationcapture planningtechnical writingdeadline trackingschedule managementresearch skillsdocument drafting

Soft Skills

written communicationverbal communicationorganizational skillsattention to detailcollaborationstrategic thinkingtime managementadaptabilitypersuasivenessleadership

Tools & Technologies

Adobe Creative SuiteInDesignOpen AssetCRM systemsMicrosoft OfficeWordExcelOutlookSharePointMS Teams

Certifications & Qualifications

Bachelor's degreeReal IDvalid driver's license

Industry Keywords

federal proposalAEC industryproposal lifecyclecompliance requirementsnon-technical collateralRFPclient researchwin strategyproject descriptionsorg charts

About the role

Key responsibilities & impact

Manage the full proposal lifecycle from kickoff to submittal.
Track deadlines, requirements, and deliverables to ensure a compliant response.
Develop and manage the proposal schedule and assignments.
Closely analyze solicitation documents; identify compliance requirements.
Create compliance matrices to ensure all instructions are met.
Work with technical teams to ensure content aligns with client’s standards.
Conduct external and internal client research.
Collaborate with leadership to identify and implement win strategy.
Promote consistency and strategic messaging across all sections.
Manage and customize resumes, project descriptions, and org charts.
Draft nontechnical sections such as cover letters, firm overview, etc.
Edit and improve technical content for clarity and persuasiveness.
Manage printing, packaging, and electronic upload submissions.
Coordinate with partners, and subs in obtaining non-fee and non-technical collateral necessary for submission.
Assist in capture planning and research prior to the RFP release.

Requirements

What you’ll need

Bachelor’s degree or higher in business, English, journalism, communications, or a related field.
Three (3) years of federal proposal experience
Three (3) years of proposal coordination experience in AEC industry
Proficiency in Adobe Creative Suite (specifically, InDesign), Open Asset and CRM systems
Proficiency in Microsoft Office suite, including Word, Excel, Outlook, SharePoint and MS Teams
Excellent written and verbal communication skills, superb organizational abilities along with strong attention to detail
Ability to work under multiple strict deadlines and compressed schedules
Must have or be able to obtain and maintain a Real ID or Passport in order to undergo commercial airfare travel
Must have or be able to obtain and maintain a valid driver's license

Benefits

Comp & perks

Accommodation Requests: We are committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment.
Equal Employment Opportunity: All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
Native American Hiring Preference: Our parent company, Mno-Bmadsen, prefers to hire Pokagon citizens who are qualified and suitable for available positions.