Senior Admin Assistant

BMO

BMO administrative assistant supporting executives and managers in banking operations. Managing budgets, calendars, events, communications, travel, invoices, and risk processes.

Posted 8/25/2026full-timeRemote • California • 🇺🇸 United StatesSenior💰 $45,900 - $75,900 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in administrative support, financial administration, and human resources coordination, with strong analytical skills to track metrics and provide insights. Capable of managing complex tasks, fostering stakeholder relationships, and applying risk management frameworks effectively.

Highest-signal resume keywords

Administrative SupportFinancial AdministrationAnalytical SkillsRisk Management FrameworkStakeholder Relationship Management

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Budget CoordinationData AnalysisEvent PlanningDocument ManagementExpense ProcessingTravel ArrangementCalendar ManagementCommunication DraftingFiling System DevelopmentStaff Training Coordination

Soft Skills

Verbal CommunicationWritten CommunicationOrganizational SkillsCollaboration SkillsProblem-Solving Skills

Industry Keywords

Human Resources AdministrationFinancial AdministrationRisk ManagementStakeholder EngagementAdministrative Tasks

About the role

Key responsibilities & impact

Perform administrative and clerical tasks, including financial and human resources administration
Provide professional support to one or more managers and their direct reports
Support strategic initiatives by tracking metrics and milestones
Build relationships with internal and external stakeholders
Analyze data and information and provide insights and recommendations
Lead planning, coordination, and implementation of department events
Provide specialized support to an executive and senior managers
Coordinate budgets and report results against budget
Coach and mentor junior administrative assistants
Manage calendars, meeting invitations, meeting rooms, resources, and upcoming events
Develop and maintain filing systems and documentation
Draft, edit, and distribute tailored communications
Answer the central phone line and resolve or escalate inquiries
Process invoices and departmental expense claims
Track expenses against budget
Arrange business travel, including flights and hotels
Coordinate premises, building, relocation, office planning, and furniture matters
Maintain supplies inventory and place supply orders
Document and coordinate vacation and absence scheduling
Coordinate staff training requirements
Organize work information for accuracy and completeness
Complete complex and diverse administrative tasks and handle escalations
Analyze issues and determine next steps
Apply risk-informed decisions consistent with BMO’s business strategy and risk appetite

Requirements

What you’ll need

Typically 3–5 years of experience in an administrative/professional support function
Post-secondary degree in a related field of study desirable
Specialized knowledge
Good verbal and written communication skills
Good organization skills
Good collaboration and team skills
Good analytical and problem-solving skills
Ability to travel monthly to Newport Beach and La Jolla, California
Ability to apply BMO’s Risk Management Framework and comply with applicable policies, laws, and regulations

Benefits

Comp & perks

Remote option
Performance-based incentives
Discretionary bonuses
Health insurance
Tuition reimbursement
Accident insurance
Life insurance
Retirement savings plans
In-depth training and coaching
Manager support
Network-building opportunities
Reasonable accommodations for individuals with disabilities