Blue Forest

Executive Assistant

• Provide high-level confidential administrative support to the CEO first and foremost, and the Executive Leadership Team.
• Manage the CEO’s calendar, schedule meetings, and coordinate scheduling with internal and external stakeholders.
• Manage special projects for the Office of the CEO.
• Draft and proofread written communications, presentations, and reports.
• Lead project management for CEO initiatives, including timelines, stakeholder coordination, progress tracking, and completion.
• Plan and execute CEO-led meetings and events, managing logistics, materials, and follow-up.
• Prioritize and manage meeting and information requests, ensuring timely follow-up and resolution.
• Coordinate domestic and occasional international travel, including itineraries, logistics, and expense reimbursements for the CEO, and when needed, across the Executive Leadership Team.
• Maintain Office of the CEO contacts and communications in the CRM, ensuring accurate record-keeping and information integrity.
• Support cross-functional collaboration by scheduling Executive Leadership Team meetings, preparing agendas, and tracking action items.
• Support internal communications, disseminating information across the organization, and being a main point of contact for Executive and Senior Leadership Teams.
• Work in close coordination with the External Affairs team to plan and execute external events, funder meetings, and strategic initiatives led by the Office of the CEO.
• Conduct background research, gather information, and prepare briefings to support CEO decision-making.
• Manage Blue Forest’s Google Voice inbox and coordinate timely responses to voicemails.
• Support relationships with external partners and funders through coordination and follow-up on CEO-led engagement.
• Research, plan, and execute key leadership and operational projects.
• Prepare agendas, pre-read materials, meeting minutes, presentations, and reports for CEO led meetings, ensuring accuracy and timeliness.
• Partner with cross-functional teams to ensure alignment and follow-through on organizational goals.
• Serve as liaison to the Blue Forest Board of Directors, coordinating all logistics and communications with Directors.
• Lead project and task management related to Board operations, coordinating with all departments to ensure timely submission of information, deliverables, and edits for Board materials.
• Coordinate logistics for quarterly Board and committee meetings.
• Maintain accurate and up-to-date Board records and contact lists.
• Join quarterly Board meetings to support meeting facilitation and take meeting minutes.