Events & Experiences Coordinator

Blink Health

Events & Experiences Coordinator at Blink Health supporting biopharma trade shows and executive programs through event logistics and coordination with vendors and logistics teams.

Posted 7/1/2026full-timeRemote • 🇺🇸 United StatesJuniorMid-LevelWebsite

About the role

Key responsibilities & impact

Serve as on-site logistics lead at BlinkRx's priority events, including biopharma trade shows (Asembia, JPM Healthcare), provider conferences (Vision Expo), and BlinkRx-hosted executive programs
Manage day-of coordination across staffing, booth setup, AV, signage, and attendee flow to ensure smooth execution
Act as the primary point of contact for vendors and venue teams during events, troubleshooting in real time
Coordinate hotel blocks, room assignments, and attendee travel arrangements for BlinkRx staff attending major conferences
Manage rooming lists and reservations, with attention to last-minute changes and competing priorities
Build and maintain logistics trackers, run-of-show documents, and attendee briefings ahead of each event
Support the Senior Manager on venue sourcing, vendor outreach, and materials production timelines
Track project milestones and flag risks to keep deliverables on schedule
Assist with booth design coordination, swag and collateral ordering, and shipping logistics
Maintain organized documentation across events: contracts, vendor contacts, shipping records, and post-event notes
Conduct post-event inventory and materials returns
Compile attendance, spend, and logistics notes to support the Senior Manager's post-event analysis
Identify recurring pain points and suggest process improvements for future events

Requirements

What you’ll need

2-4 years experience in event coordination, marketing operations, or a similar role; healthcare or pharma industry experience is a plus but not required
Demonstrated ability to manage multiple logistics workstreams simultaneously without dropping details
Strong communicator who can coordinate across vendors, venues, and internal teams with low friction
Comfortable with ambiguity and a fast-moving calendar; things change and you adapt without drama
Proficiency in standard project management and coordination tools (Google Workspace, Asana or similar, Excel or Sheets)
Willingness to travel 20 to 30% and support on-site execution including evenings and weekends
Prior experience managing hotel blocks, group travel logistics, or attendee registration platforms (preferred)
Experience supporting executive-level events or programs (preferred)
Familiarity with event ops tooling (Cvent, Splash, or similar) (preferred)

Benefits

Comp & perks

Flexible work arrangements
Professional development opportunities

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

Event CoordinationLogistics ManagementProject TrackingHotel Block ManagementAttendee Registration

Soft Skills

Strong CommunicationAdaptabilityDetail Orientation