Special Assistant, Board Relations

Black Pen Recruitment

Special Assistant providing administrative and strategic support to PEN America's Board of Trustees and executive leadership. Managing Board relations and logistics while collaborating with senior managers.

Posted 7/2/2026full-timeNew York City • New York • 🇺🇸 United StatesJuniorMid-Level💰 $65,000 - $75,000 per yearWebsite

About the role

Key responsibilities & impact

Manage relations with the Board of Trustees, serving as the primary point of contact for all Trustees and Board-related matters
Manage the Board calendar, including scheduling of Board and Committee meetings
Plan and execute logistics of all Board of Trustees meetings and affiliated activities throughout the year
Provide overall Board support including drafting agendas, presentation decks, reports, and maintaining Board resources
Maintain corporate records, including Board meeting minutes and attendance records
Support the development of Board communications, including a weekly email and monthly newsletter

Requirements

What you’ll need

Bachelor’s degree
Minimum of two years of relevant professional experience
Experience in coordination, schedule management, and internal communications
Demonstrated ability to maintain confidentiality, discretion, and professional judgment
Excellent written and verbal communication skills with proficiency in Microsoft Office, GSuite, and other board management portals/software
Strong project management, organizational, and problem-solving skills
Attention to detail with a strong understanding of broader strategic and organizational goals
Must be able to provide valid proof of U.S. work authorization

Benefits

Comp & perks

Medical, dental, and vision health insurance
Paid time off
10 paid holidays
Pre-tax commuter benefits
403b retirement plan

ATS Keywords

✓ Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

Board Meeting CoordinationAgenda DraftingReport PreparationMinute TakingLogistics Planning

Soft Skills

Attention to DetailProfessional JudgmentProblem-Solving