Temporary Administrative Assistant

BKF Engineers

Temporary Administrative Assistant providing clerical support in Portland office for a multi-service infrastructure consulting firm. Duties include general office support, coordination, and assisting with special projects.

Posted 4/27/2026full-timePortland • Oregon • 🇺🇸 United StatesMid-LevelSenior💰 $49,000 - $64,000 per yearWebsite

About the role

Key responsibilities & impact

Administrative duties such as business letters, shipping, answering phone, filing, coordinating office events, coordinating with corporate office and making the office a pleasant fun environment
Formatting specifications, and creating contracts
Assist engineers and office staff with requested tasks
Organize catering for meetings, classes, and special events
Maintain all office and kitchen supplies inventory
Make sure conference rooms, printer room and kitchen is organize and neat at all times
Clean kitchen, fridges, & water the plants
Distribute mail and prepare all packages using On-Trac, US Mail, FedEx, UPS, etc.
Approve invoices for all office supplies
Deliver materials to client and run errands throughout the bay area on as needed basis
Maintain database of marketing materials, when needed
Help with office logistics and staff moves
Welcome new hires by rolling out the red carpet of hospitality
Assisting with the production of statements of qualifications, proposals, presentations and other marketing materials, or assist with such efforts
Working closely with principal(s) and project managers designated to assist specific marketing activities including research for potential project leads, budgets, and relationships
Gathering, formatting and maintaining accurate, up-to-date firm marketing information including staff bios, project descriptions, and other information for marketing purposes

Requirements

What you’ll need

Background in Business Administration, Marketing, Communications, Journalism, English, or related experience
1-3 years of Administrative Assistant experience in an office or professional services environment (A/E preferred)
Strong editing, proofreading, and problem-solving skills
Ability to multitask while supporting VPs, project managers, and technical staff; interest in proposal and marketing support
Friendly, approachable team player comfortable wearing multiple hats
Strong writing and verbal communication skills with excellent organization and attention to detail
Proficient in Microsoft Office programs
Working knowledge of Adobe Creative Suite and basic graphic tools
Familiarity with project or database systems such as Deltek Vision/Vantagepoint
Proactive, resourceful, and able to manage competing deadlines
Flexible to work overtime as needed for proposals and project deadlines

Benefits

Comp & perks

Competitive salaries, profit sharing, and 401k.
Generous paid time off packages.
9 Paid Holidays.
Flexible schedules.
Education reimbursement, Paid annual dues for professional and societal organizations.
BKF offers competitive and award-winning benefits and perks. To learn more click here.

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

editingproofreadingmultitaskingproposal supportmarketing supportorganizationattention to detail

Soft Skills

friendlyapproachableteam playerproactiveresourcefulflexible