Office Administrator

BJAK

. Manage Critical Correspondence: Review all incoming letters, documents, and communications daily; identify urgent matters and escalate immediately to the respective leader.

Posted 4/25/2026full-time🇺🇸 United StatesMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

Manage Critical Correspondence: Review all incoming letters, documents, and communications daily; identify urgent matters and escalate immediately to the respective leader.
Office Coordination: Maintain structured filing systems for all documents, ensuring accessibility, accuracy, and confidentiality.
Leadership Support: Schedule and coordinate meetings, appointments, and travel for senior management, anticipating needs and managing priorities effectively.
Communication Gatekeeper: Serve as the first point of contact for internal and external stakeholders, ensuring prompt, professional, and accurate responses.
Operational Excellence: Monitor deadlines, follow-ups, and action items; proactively flag risks and ensure timely completion of tasks.
Administrative Execution: Draft memos, reports, and internal communications; manage office supplies and liaise with vendors to maintain seamless operations.
Project Assistance: Support leadership with special projects and initiatives, providing strategic administrative input where needed.

Requirements

What you’ll need

3–5 years of experience in office administration or executive support, preferably in fast-paced corporate or startup environments.
Exceptional organizational skills with the ability to manage multiple priorities and deadlines with precision.
Strong written and verbal communication skills; professional and confident in handling senior leadership matters.
Proficient in Microsoft Office Suite and office management tools.
Highly discreet and capable of handling confidential information with integrity.
Self-starter with a proactive mindset; thrives under ambiguity and can anticipate needs before they arise.

Benefits

Comp & perks

Above-market compensation

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

office administrationexecutive supportdocument managementreport draftingproject assistancemeeting coordinationschedulingconfidential information handlingdeadline managementcommunication

Soft Skills

organizational skillscommunication skillsproactive mindsetdiscretionanticipation of needsability to manage multiple prioritiesprofessionalismintegrityleadership supportoperational excellence