Senior Administrative Assistant

BioNTech SE

Senior Administrative Assistant providing extensive administrative support to BioNTech's Global Commercial team in New Jersey. Manage schedules, organize meetings, and support project coordination.

Posted 6/16/2026full-timeBerkeley Heights • New Jersey • 🇺🇸 United StatesSenior💰 $85,700 - $137,100 per yearWebsite

About the role

Key responsibilities & impact

Provide administrative and coordination support to the Global Product Strategy oncology team and related commercial teams, enabling efficient planning, documentation and communication across projects and meetings.
Manage complex calendars, meeting scheduling, correspondence, filing and logistical arrangements, while ensuring activities are handled in line with company policies.
Plan and organize internal meetings and workshops, prepare agendas and materials, coordinate attendees, take minutes, track action items and ensure timely follow up.
Arrange detailed domestic and international travel itineraries, handle travel logistics, and process expense reports with meticulous attention to accuracy and compliance.
Support project leads with basic project coordination, tracking timelines and deliverables, maintaining project documentation and facilitating information flow within oncology teams.
Maintain shared drives, databases and tracking tools, ensure accurate records, support onboarding and access requests, and serve as point of contact for administrative systems queries.
Partner with cross-functional stakeholders across Global Commercial Strategy, Finance, Procurement, Project Management, Medical Affairs, Legal, Compliance, Senior Leadership, and other internal support functions.
Organize and coordinate off-site meetings, conferences, and company-wide events, handling all aspects of logistics, materials preparation, and post-event follow-up to ensure successful execution.

Requirements

What you’ll need

A minimum of a high school diploma is required.
A minimum of 5 years of administrative experience is required, ideally in a fast-paced, dynamic professional environment.
Demonstrated flexibility and professional maturity to readily understand business priorities and anticipate needs.
Must have a positive “can do” attitude, be a consummate team player, show excellent judgment as well as work well independently.
Must be proficient in Microsoft Office including Word, Outlook, Excel, PowerPoint.
Must have strong written and verbal communication skills, excellent attention to detail, and the ability to effectively multitask while handling a wide range of responsibilities, including confidential information.
Associate’s or Bachelor’s degree is preferred.
Experience in the life science industry.
Previous experience with Concur expense and travel software.

Benefits

Comp & perks

Medical, Dental and Vision Insurance
Life, AD&D, Critical Illness Insurance
Pre-tax HSA & FSA, DCRA Spending Accounts
Employee Assistance & Concierge Program (EAP) available 24/7
Parental and Childbirth Leave & Family Planning Assistance
Sitterstream: Virtual Tutoring & Childcare Membership
Paid Time Off: Vacation, Sick, Bereavement, Holidays (including Floating) & Year-End U.S. Shutdown
401(K) Plan with Company Match
Tuition Reimbursement & Student Loan Assistance Programs
Wellbeing Incentive Platforms & Incentives
Professional Development Programs
Commuting Allowance and subsidized parking
Discounted Home, Auto & Pet Insurance

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

administrative experienceproject coordinationcalendar managementmeeting schedulingtravel logisticsexpense reportingdocument managementmultitaskingattention to detailrecord keeping

Soft Skills

flexibilityprofessional maturityteam playerexcellent judgmentcommunication skillspositive attitudeindependenceanticipation of needsorganizational skillsevent coordination

Certifications

high school diplomaAssociate's degreeBachelor's degree