Executive Assistant

Billtrust

Executive Assistant responsible for managing calendars and schedules of senior executives at Billtrust. Tasks include travel coordination and handling sensitive information with discretion.

Posted 6/9/2026full-timeRemote • 🇺🇸 United StatesMid-LevelSenior💰 $90,000 - $95,000 per yearWebsite

Tech Stack

Tools & technologies

React

About the role

Key responsibilities & impact

Proactively organize and maintain multiple Google calendars, prioritizing and coordinating high-volume and ever-changing schedules.
Coordinate meetings including confirming conference rooms, arranging catering when needed, scheduling off-sites, and preparing presentations.
Understand business priorities and identify process improvements to create efficiency and scale for the leadership team.
Use AI tools to streamline scheduling, anticipate conflicts, and improve calendar management efficiency.
Coordinate domestic and international travel in compliance with existing policies and procedures, ensuring effective use of time and resources.
Process expense reports and maintain and reconcile company credit cards.
Serve as a confidential liaison on highly sensitive issues between members of the Executive Management Team.
Cooperatively work with other Executive Assistants and team members to ensure seamless administrative coverage across leadership.
React with appropriate urgency to emerging situations, taking effective action without always having the complete picture.
Handle all confidential information with integrity and absolute discretion in dealings with professionals inside and outside the company.

Requirements

What you’ll need

5+ years of working experience in an executive support or administrative role.
Strong working knowledge of Microsoft Office, including Word, Excel, and PowerPoint.
Professional polish with the ability to demonstrate grace and composure under pressure.
Exceptional written and verbal communication skills.
Superior planning, time management, and organizational skills.
Integrity and discretion in handling confidential information and in dealing with professionals at all levels.
Demonstrated ability to use AI tools to improve scheduling efficiency and administrative workflow.

Benefits

Comp & perks

Comprehensive health coverage
Competitive retirement
Generous PTO and parental leave
Flexible work options
Meaningful investment in your professional development

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

calendar managementexpense reportingschedulingprocess improvementtravel coordinationpresentation preparationconfidential information handlingadministrative workflow

Soft Skills

organizational skillstime managementcommunication skillsintegritydiscretionprofessional polishgrace under pressurereactive problem solving