Beyond HR

Senior Administrative Analyst, Japanese

Beyond HR

full-time

Posted on:

Location Type: Hybrid

Location: São Paulo • Brazil

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Job Level

Senior

About the role

  • Support to the President and expatriates: management of contracts, processes for obtaining and renewing legal documentation, and support on tax-related matters
  • Executive Secretariat: calendar management, support for strategic requests and liaison with internal and external stakeholders
  • Facilities management: oversight of service provider contracts, scheduling and follow-up of building maintenance, procurement and replenishment of office supplies, pantry and cleaning materials
  • Organization of events and internal meetings, as well as assistance to foreign executives
  • Budget control for the administrative department
  • IT onboarding and support: management of work equipment, creation of logins, and access to websites and corporate accounts

Requirements

  • Bachelor's degree in Administration, Executive Secretariat, International Relations, Accounting or related fields
  • Fluent Japanese (N2 or N1)
  • Intermediate English
  • Previous experience with administrative routines, executive secretariat or facilities
  • Valid CNH-B driver's license (Category B)
  • Proficient in Microsoft Office
Benefits
  • Support to the President and expatriates
  • Calendar management
  • Budget control for the administrative department
  • Management of work equipment
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
calendar managementcontract managementbudget controladministrative routinesfacilities managementevent organizationIT onboardingprocurementtax-related supportlogins management
Soft Skills
communicationorganizationalinterpersonalstrategic supportliaisonattention to detailproblem-solvingtime managementmultitaskingsupportive
Certifications
Bachelor's degreevalid CNH-B driver's license