Beth Israel Lahey Health

Administrative Assistant III

Beth Israel Lahey Health

full-time

Posted on:

Location Type: Office

Location: Brookline • Massachusetts • United States

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Salary

💰 $22 - $29 per hour

About the role

  • Answers and screens telephone calls.
  • Takes accurate messages or directs the call to the appropriate person.
  • Greets and directs patients/families, visitors, and staff.
  • Responds to requests in a timely manner and provide clear and accurate information within the scope of knowledge and authority.
  • Types correspondence, forms, reports, manuscripts, or other materials that may require complex formatting.
  • Prepares documents with stylized formats, lettering, or graphics using specialized commercial software, such as desktop publishing or graphics packages.
  • Proofreads and edits materials for grammar, punctuation, and spelling.
  • Schedules appointments and meetings and maintains personal calendars for manager/director(s).
  • Organizes conference calls and meetings, sometimes with large numbers of participants.
  • Reserves meeting locations and equipment.
  • Prepares meeting agenda and other materials.
  • Prepares travel arrangements as needed.
  • Organizes and schedules conferences, seminars, or other department-sponsored programs or events.
  • Coordinates all necessary arrangements: location, registration forms, and fees, agenda, refreshments, materials, and equipment.
  • Maintains departmental files, records, and databases.
  • Enters information from source documents into computer databases and/or spreadsheets, compiling, printing, and distributing periodic reports, mailing labels, and other information as needed.
  • Maintains department reference library of books, journals, and other materials.
  • Other duties as assigned by the department.

Requirements

  • High School diploma or GED required.
  • Associate's degree preferred.
  • 3-5 years of related work experience required.
  • Advanced skills with Microsoft applications which may include Outlook, Word, Excel, PowerPoint or Access, and other web-based applications.
Benefits
  • Health insurance
  • Paid time off
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
document preparationproofreadingeditingschedulingdata entryreport generationcalendar managementdesktop publishinggraphics formattingcomplex formatting
Soft Skills
communicationorganizationtime managementattention to detailcustomer serviceinterpersonal skillsproblem-solvingmultitaskingteam collaborationadaptability
Certifications
High School diplomaGEDAssociate's degree