Finance Operations Coordinator

Bet On Talent

Finance Operations Coordinator supporting the Director of Finance in Malta. Managing executive workflows and department operations in a hybrid setup.

Posted 7/21/2026full-timeMalta • 🇲🇹 MaltaMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in workflow management, creating Standard Operating Procedures (SOPs), and maintaining organizational efficiency. Proficient in producing professional presentations and reports while ensuring strict discretion with sensitive data.

Highest-signal resume keywords

Workflow MappingStandard Operating Procedures (SOPs)Task ManagementDigital FluencyStrong Written English Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Workflow ManagementStandard Operating Procedures (SOPs)Task Ownership MatrixPresentation CreationReport Writing

Soft Skills

Exceptional OrganizationDiplomacyPersistence

Tools & Technologies

PowerPointCanvaGoogle SlidesSlackTeamsAsanaTrelloChatGPTClaudeCopilot

Industry Keywords

Operations CoordinationExecutive AssistanceAdministrative SupportFinancial Data Management

About the role

Key responsibilities & impact

Keep the Director's inbox under control by triaging incoming mail, handling routine queries yourself, and converting actionable emails into tracked tasks.
Assign work to the right team members based on workload and skills, then follow up until it's done.
Interview team members to map out undocumented workflows and build a living library of clear, step-by-step Standard Operating Procedures (SOPs) for all core finance activities.
Maintain a task-ownership matrix that maps every critical process to a primary owner and a trained backup, coordinating cross-training so the function never skips a beat during vacations or departures.
Track recurring cycles like month-end close, VAT and tax submissions, audit milestones, and board reporting, and prompt the responsible people well in advance.
Prepare agendas, take minutes, capture action points, and drive them to completion.
Produce polished presentations, reports, and supporting materials, from board-ready decks to internal updates, using tools like PowerPoint, Canva, and AI assistants.

Requirements

What you’ll need

Proven experience as an Operations Coordinator, Executive Assistant, Administrator, or a similar role where you managed workflows and anticipated a leader's needs.
Real experience mapping workflows and writing clear SOPs, manuals, or training guides, with a natural ability to spot gaps and single points of failure.
Exceptional organization skills, with the ability to handle a high volume of incoming requests, distinguish urgent from important, and keep multiple workstreams moving.
Absolute diplomacy and persistence, allowing you to comfortably and tactfully chase colleagues at all levels for deliverables.
Strong written English skills to draft polished executive correspondence and the ability to build clean, professional presentations using PowerPoint, Google Slides, or Canva.
Digital fluency with collaboration platforms like Slack, Teams, Asana, or Trello, alongside the active use of AI tools like ChatGPT, Claude, or Copilot to work faster.
Strict discretion and integrity when handling sensitive financial and corporate data daily.

Benefits

Comp & perks

Private health insurance
wellness allowance
communication allowance
Healthy lunch on Wednesdays
varied calendar of social events throughout the year.
Employee discounts in restaurants and businesses.
Extended second-parent leave policy.
Private parking space.