Bernhard

Project Administrator II

Bernhard

full-time

Posted on:

Location Type: Office

Location: Metairie • Louisiana • United States

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Salary

💰 $24 - $32 per hour

About the role

  • Ensures accurate employee time tracking on a weekly basis, including obtaining approval for any timesheet discrepancies, as well as timely submissions to the Payroll processor.
  • Properly maintains and procures office supplies, upon Management approval.
  • Assists in the new hire onboarding process and processing of IT hardware & permissions requests.
  • Responsible for the maintenance of the electronic project files.
  • Assists team in invoice coding and approvals.
  • Requests and tracks subcontracts, change orders, purchase orders, and sub insurance certificates.
  • Prepares and submits client billings and lien releases.
  • Gathers and submits any client-specific contractual requirements (i.e. city license, contractor's license, certificate of insurance, emergency phone list, other SI department's safety program, drug awareness program, and SDS sheets for jobsite).
  • Assists project team with applying for permits and scheduling inspections (if applicable).
  • Assists with the development of project documentation (i.e. daily reports, 4 week look-ahead, labor forecast etc.).
  • Compiles submittal and O&M/start-up books, upon request from Project Managers.
  • Reviews and distributes documents/correspondence to field personnel and other key parties.
  • Effectively & accurately communicates relevant project information to the project team.
  • Reconciles tool and rental equipment list (if applicable).
  • Manages parking pass process (if applicable).
  • Other duties as assigned.

Requirements

  • High School diploma or GED equivalent.
  • 2+ years of Project Administration experience for an architectural, engineering or construction company.
  • College-level coursework and/or two years’ experience in construction management.
  • Typing skills of 50 wpm minimum.
  • Working knowledge of the Construction Industry.
  • Proficiency with Microsoft Office applications including Word, Excel, and Outlook.
  • Effective verbal and written communication skills.
  • Detail-oriented and willing to tackle various ongoing projects in a fast-paced environment.
  • Versed in the industry and the Company’s competitors.
  • Ability to multitask and perform duties outside of the scope of work when necessary.
Benefits
  • ENFRA is proud to be an Equal Opportunity Employer of Minorities, Women, Protected Veterans, and Individuals with Disabilities, and participates in the e-Verify program.
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
project administrationtime trackinginvoice codingcontractual requirementsproject documentationtyping skillsconstruction management
Soft Skills
effective communicationdetail-orientedmultitaskingorganizational skills
Certifications
High School diplomaGED equivalent