Assistant Fleet Personnel Officer

Bernhard Schulte Shipmanagement

Assistant Fleet Personnel Officer assisting in administrative duties for crew recruitment and compliance at Bernhard Schulte Shipmanagement. Preparing documentation and supporting seafarer recruitment efforts to ensure smooth vessel operations.

Posted 7/14/2026full-timeAthens • 🇬🇷 GreeceMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in administrative support for recruitment processes, including documentation management and communication with maritime authorities. Proficient in using Crew PAL Personnel Management System for data entry and record keeping related to seafarers.

Highest-signal resume keywords

Crew PAL Personnel Management SystemMaritime OperationsDocumentation ManagementCommunication with Flag AuthoritiesFluency in English

ATS Keywords

Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Data EntryRecord KeepingPre-Employment ScreeningMedical Data EncodingFlag State Endorsement Application

Soft Skills

Very Good Communication SkillsTeam WorkCooperation

Tools & Technologies

Crew PAL Personnel Management System

Certifications & Qualifications

Bachelor’s Degree in Maritime-Related Field

Industry Keywords

SeafarersEmbarkation and DisembarkationSMC RequestsFlag ApplicationsTraining Course Management

About the role

Key responsibilities & impact

Performs all the administrative tasks and provides the required support to department’s members for the efficient and well organised execution of recruitment plan.
Prepares candidates’ required documentation, such as medical certificates, encodes medical data into the Crew PAL Personnel Management System, updates medical record etc., in order to assist the efficient pre-employment screening of seafarers.
Prepares the required documentation according to the requirements of SMC requests, in order to enable the timely travelling of crew to vessels.
Monitors the accurate execution of all travelling operations and informs the FPD Marine Officer for any potential discrepancies.
Inserts all relevant data and records in the Crew PAL Personnel Management System and relevant databases, ensuring continuous coherence with crew changes.
Provides guidance and assistance to assigned seafarer candidates whenever needed and assists with queries arising either for vessel personnel or other departments, contributing towards internal information sharing and coherence.
Assists the proper and timely execution of embarkation and disembarkation of seafarers, preparing and providing all the documentation required from the SMCs.
Keeps record of all necessary training courses per individual seafarer required by the SMCs and communicates accordingly with the participants to attend the course(s).
Applies for Flag State Endorsement Timely and Accuracy; checks endorsement certificates; Flag documents trail tracking.
Filing and record keeping of all Flag Applications.
Communication with Flag Authorities and Clients on Flag Application Status.
Issuance of Crewing Clothing and Safety Shoes to joiners, when/where applicable, as per Company standards.

Requirements

What you’ll need

Bachelor’s degree or certificate in a maritime-related field
Familiarity with the maritime operations
Very good communication skills
Team work and cooperation
Fluency in English
PC literacy

Benefits

Comp & perks

Career development opportunities
Technical and soft skills training
Comprehensive health insurance coverage
Annual performance bonus
Gym/Entertainment benefits
Sustainability and wellness activities
Diverse workforce
Competitive compensation package
Flexible work opportunities