HR Assistant
Bernhard Schulte Shipmanagement
full-time
Posted on:
Location Type: Hybrid
Location: Manila • Philippines
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Job Level
About the role
- Provide essential administrative and operational support to the Human Resources team
- Assist in recruitment, onboarding, HR administration, and employee relations activities
- Maintain accurate records and support HR projects that promote a positive employee experience
- Assist in the creation and maintenance of monthly timesheets for all employees
- Extract and consolidate attendance data from IBSS and the company’s HR Information System (HRIS)
- Monitor attendance records to identify inconsistencies, disputes, and irregularities
- Coordinate with concerned departments or employees to validate discrepancies
- Maintain and update employee 201 files
- Digitize and upload employee records to the HRIS
- Ensure compliance with data privacy and confidentiality standards
- Support the transition from manual to digital filing systems
- Provide logistical and administrative support for employee engagement activities
- Assist in the planning, coordination, and execution of training and development programs
- Help prepare training materials and documentation required for external learning sessions
- Assist in sourcing candidates through job boards, social media, and other recruitment channels
- Screen resumes and endorse qualified applicants to HR Officers
- Coordinate interview schedules and communicate with candidates
- Help maintain the applicant tracking system and recruitment database
- Collaborate with HR and support teams to conceptualize and produce multimedia content
- Assist in editing and formatting visual materials for clarity and consistency
- Support the development of engaging content for employee communication platforms
Requirements
- Degree in Human Resources, Business Administration or related discipline is desirable but not essential
- Previous experience (typically 0–2 years) in an administrative or HR support role is preferred
- Fresh graduates are welcome to apply
- Familiarity with HRIS systems and standard office software (e.g. Microsoft Office)
- Basic understanding of employment law, data protection and HR best practice
Benefits
- Retirement Benefit SSS, PagIbig, PhilHealth Contributions
- Employer’s Share Medical Insurance (HMO)
- Life Insurance
- Free Uniform
- Free Office Lunch
- Pro-rated Sick Leave and Vacation Leave on Day 1
- 18 Days’ Vacation Leave per annum (increasing every 5 years of service by 1 day up to 22 days)
- 21 Days Sickness Leave per annum
- Administrative Benefits
- Hybrid setup
- Compassionate Leave 3 Day – Immediate Family; 1 Day - Extended Family
- Maternity/Paternity Leave
- Birthday Leave
- Birthday Allowance of Php 1,500
- Medical Reimbursement-Php 750 per month; Php 9,000 per annum
- Wedding Gift
- Eyeglasses worth Php 3,000 upon regularization
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
HR administrationrecruitmentonboardingemployee relationsattendance data extractiondata privacy compliancedigital filing systemstraining program coordinationresume screeningapplicant tracking system maintenance
Soft Skills
organizational skillscommunication skillscollaborationattention to detailproblem-solvinglogistical supportcontent creationeditinginterpersonal skillstime management