Bench Comunicação

Senior Executive Producer of Corporate Events

Bench Comunicação

full-time

Posted on:

Location Type: Hybrid

Location: São Paulo • Brazil

Visit company website

Explore more

✨ AI Apply
Apply

Job Level

Senior

About the role

  • Study the client and understand their needs.
  • Study and understand the event's target audience.
  • Collaborate on developing concepts for the event.
  • Create content according to the event's target audience.
  • Plan the event.
  • Provide client support for planning, approvals, and expectation alignment.
  • Create the event schedule.
  • Develop the timeline and ensure it is followed.
  • Ensure the budget spreadsheet is filled out accurately.
  • Monitor the budget to ensure it is not exceeded.
  • Record all project management actions according to the proposed process.
  • Propose process improvements.
  • Source venues that meet the event requirements and book them in advance.
  • Purchase and/or rent materials and equipment.
  • Handle logistics for materials, equipment, and personnel.
  • Organize logistics and support for speakers and attendees before, during, and after the event.
  • Select suppliers who meet delivery deadlines and the event budget.
  • Prospect new suppliers and partners.
  • Check for contracts that need to be signed.
  • Determine if permits and licenses are required.
  • Comply with relevant regulations and legislation.
  • Hire external teams to execute the event.
  • Train contracted external teams.
  • Check that all team members are aware of their roles.
  • Lead the on-site team.
  • Resolve unforeseen issues quickly and decisively.
  • Oversee event setup and teardown, ensuring quality and care.
  • Prepare final accounting/reporting.

Requirements

  • Experience in all stages of project development: pre-production, production, and post-production.
  • Ability to manage projects.
  • Assertive leadership skills.
  • Strong negotiation skills.
  • Strong interpersonal skills.
  • Effective time management.
  • Active listening skills.
  • Ability to work in a team.
  • Proactive attitude.
  • Creativity.
  • Organizational skills.
  • Ability to manage multiple projects simultaneously.
  • Adaptability to new scenarios and sudden changes.
  • Ability to work under pressure.
  • Delegation skills.
  • Emotional intelligence.
  • Punctuality.
  • Willingness to learn and stay updated on industry trends.
  • Helpful and courteous demeanor.
  • Ability to anticipate problems.
  • Problem-solving skills and ability to handle emergencies.
  • Basic financial planning knowledge.
  • Intermediate knowledge of Excel, PowerPoint, and Canva.
  • Bachelor's degree or Technologist degree in related fields.
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
project managementevent planningbudget managementlogistics coordinationcontent creationtimeline developmentsupplier negotiationcontract managementfinancial planningprocess improvement
Soft Skills
leadershipnegotiationinterpersonal skillstime managementactive listeningteamworkcreativityorganizational skillsadaptabilityproblem-solving
Certifications
Bachelor's degreeTechnologist degree