Executive Assistant – Office Manager

Beghou Consulting

Executive Assistant & Office Manager responsible for high-level administrative support and operations at Beghou. Collaborating with leadership while managing day-to-day office activities.

Posted 6/16/2026full-timeEvanston • Illinois • 🇺🇸 United StatesMid-LevelSenior💰 $80,000 - $85,000 per yearWebsite

About the role

Key responsibilities & impact

Provide comprehensive administrative support to local leadership, as needed, enabling effective leadership and efficient operations.
Manage calendars, schedule meetings, and coordinate logistics to ensure optimal time management and preparedness.
Handle and prioritize incoming communications, exercising sound judgment, discretion, and professionalism.
Prepare presentations, documents, reports, and materials for internal and external use.
Coordinate travel arrangements, including flights, lodging, ground transportation, and itineraries.
Monitor and manage expenses, reimbursements, and invoices in accordance with company policies.
Conduct research and gather information to support decision-making as requested.
Maintain confidentiality and professionalism when handling sensitive or confidential information.
Greet and assist visitors, support meetings, and ensure a welcoming experience for employees, clients, and guests.
Oversee day-to-day office operations, ensuring the office environment is organized, functional, and professional at all times.
Manage office supply inventory across offices, anticipating needs, placing orders, and expediting deliveries as needed.
Coordinate maintenance and functionality of office equipment; evaluate new equipment or processes when appropriate.
Handle mail, packages, shipping, filing, scanning, and general clerical tasks as needed.
Coordinate and support national and local meetings, events, and internal gatherings, including space planning, catering, materials preparation, and logistics.
Prepare agendas, capture and distribute meeting minutes when required, and track follow-up actions.
Support firm-wide initiatives and special projects as assigned.

Requirements

What you’ll need

Minimum of 5 years of experience in an executive assistant, administrative, office management, or similar role, preferably in a professional services or fast-paced environment.
Strong organizational and time-management skills with the ability to manage multiple priorities and deadlines simultaneously.
High level of professionalism, discretion, and comfort handling confidential information.
Proactive, resourceful, and able to anticipate needs and take initiative independently.
Strong attention to detail and commitment to accuracy.
Excellent verbal and written communication skills.
Demonstrated proficiency with Microsoft Office (Word, PowerPoint, Excel), with advanced Excel skills preferred.
Demonstrated executive presence and ability to represent the firm with professionalism and confidence.
Positive, collaborative approach with the ability to work effectively across teams and with firm leadership.

Benefits

Comp & perks

Health & Wellness
We provide comprehensive medical, dental, and vision insurance, as well as life & AD&D coverage, disability insurance, and a Lifestyle Wellness Account to help you feel your best.
Work-Life Balance
Our generous PTO, company holidays, and paid parental & bonding leave help you recharge and be present where it matters most. With a flexible hybrid work policy, you’ll enjoy the balance of in-person collaboration and remote flexibility.
Financial Wellness
We invest in your future with a 401(k) and employer match, tax-free commuter, health, and childcare accounts, and performance bonuses. You’ll also receive a monthly phone stipend and access to an employee discount program.
Growth & Giving Back
Through mentorship, training, and tuition reimbursement, we help you grow your career while supporting causes you care about with a charitable donation match.
Culture & Values
Collaboration, innovation, and inclusion define us. Here, you’ll join a community that values your ideas and celebrates your impact.

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

calendar managementmeeting coordinationdocument preparationexpense managementresearch skillsoffice supply managementclerical tasksagenda preparationminute takingproject support

Soft Skills

organizational skillstime-management skillsprofessionalismdiscretionproactivityattention to detailverbal communicationwritten communicationcollaborationinitiative