Associate, Real Estate Finance and Treasury
Longmark Group
Executive Assistant
Beghou Consulting
full-time
Posted on:
Origin: • 🇺🇸 United States • Illinois
Visit company websiteJob Level
Mid-LevelSenior
About the role
- Provide day-to-day administrative support to the CGO, CFO, and CTO, ensuring seamless execution of priorities
- Manage and coordinate complex executive calendars, including scheduling meetings, appointments, and travel arrangements
- Handle and prioritize incoming communications (emails, phone calls, and mail), ensuring executives are informed, prepared, and responsive
- Prepare and edit documents, presentations, reports, and spreadsheets for internal and external audiences
- Provide administrative support to the HR Office Lead, including coordination of HR-related meetings, documentation, and communications
- Assist with expense reports, reimbursements, and invoice processing, ensuring accuracy and compliance with company policies
- Organize and coordinate executive-level meetings, conferences, and events—including logistics, agenda preparation, materials, minutes, and follow-up actions
- Conduct research and compile information as requested to support decision-making
- Maintain confidentiality and exercise discretion when handling sensitive information
- Foster collaboration and contribute to an inclusive and efficient team-oriented work environment
- Work under the supervision of the Sr. Executive Assistant to ensure smooth communication, coordination, and execution of responsibilities across multiple executive offices
Requirements
- Bachelor’s degree preferred
- Minimum of 3–5 years’ experience as an executive assistant or in a similar administrative support role
- Strong organizational and time management skills, with the ability to manage multiple priorities and deadlines
- High attention to detail and commitment to delivering accurate, polished work
- Professionalism, discretion, and a proactive, solutions-oriented mindset
- Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel—advanced level), Outlook, and virtual collaboration tools
- Experience with Rudder or similar expense management systems
- Excellent written and verbal communication skills
- Ability to work independently while also contributing as a collaborative team member
- Must be legally authorized to work in the United States; employer cannot sponsor work authorization
