Executive Assistant – Office Manager
Beghou Consulting
full-time
Posted on:
Location Type: Hybrid
Location: Evanston • Illinois • United States
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Salary
💰 $80,000 - $85,000 per year
About the role
- Provide comprehensive administrative support to local leadership, enabling effective leadership and efficient operations.
- Manage calendars, schedule meetings, and coordinate logistics.
- Handle and prioritize incoming communications, exercising sound judgment, discretion, and professionalism.
- Prepare presentations, documents, reports, and materials for internal and external use.
- Coordinate travel arrangements.
- Monitor and manage expenses, reimbursements, and invoices.
- Conduct research and gather information to support decision-making when requested.
- Maintain confidentiality and professionalism when handling sensitive information.
- Serve as the primary presence at the front desk, greeting and assisting visitors.
- Oversee day-to-day office operations, ensuring the office is organized, functional, and professional.
- Manage office supply inventory, coordinate maintenance of equipment, handle mail, packages, shipping, filing, scanning, and clerical tasks as needed.
- Coordinate and support national and local meetings, events, and internal gatherings, including space planning, and logistics.
Requirements
- Minimum of 5 years of experience in an executive assistant, administrative, office management, or similar role, preferably in a professional services or fast-paced environment.
- Strong organizational and time-management skills with the ability to manage multiple priorities and deadlines simultaneously.
- High level of professionalism, discretion, and comfort handling confidential information.
- Proactive, resourceful, and able to anticipate needs and take initiative independently.
- Strong attention to detail and commitment to accuracy.
- Excellent verbal and written communication skills.
- Demonstrated proficiency with Microsoft Office (Word, PowerPoint, Excel), with advanced Excel skills preferred.
- Demonstrated executive presence and ability to represent the firm with professionalism and confidence.
- Positive, collaborative approach with the ability to work effectively across teams and with firm leadership.
Benefits
- Health & Wellness: Comprehensive medical, dental, and vision insurance, life & AD&D coverage, disability insurance, Lifestyle Wellness Account
- Work-Life Balance: Generous PTO, company holidays, paid parental & bonding leave, flexible hybrid work policy
- Financial Wellness: 401(k) with employer match, tax-free commuter, health, and childcare accounts, performance bonuses, monthly phone stipend, employee discount program
- Growth & Giving Back: Mentorship, training, tuition reimbursement, charitable donation match
- Culture & Values: Collaboration, innovation, and inclusion
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
calendar managementmeeting coordinationdocument preparationexpense managementresearch skillsoffice operations managementinventory managementclerical tasksadvanced Excel skillspresentation skills
Soft skills
organizational skillstime-management skillsprofessionalismdiscretionproactivityresourcefulnessattention to detailverbal communicationwritten communicationcollaborative approach