Events Assistant

BeFly

Assistente de Eventos apoiando consultores, fornecedores e clientes em eventos corporativos na BeFly, ecossistema brasileiro de turismo e tecnologia. Controlando sistemas, notas fiscais, cadastros, auditorias e indicadores de eventos.

Posted 8/7/2026full-timeSão Paulo • 🇧🇷 BrazilMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organizational and communication skills while managing corporate events and vendor relationships. Proficient in using management systems and Excel for tracking and auditing processes.

Highest-signal resume keywords

Event ManagementVendor ManagementVeeva ExperienceExcel ProficiencyAdministrative Support

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Event CoordinationData EntryAuditingReconciliationControl Spreadsheets

Soft Skills

ProactiveOrganizedDetail-OrientedDeadline-DrivenVerbal Communication

Tools & Technologies

VeevaWintourInteegraJira

Industry Keywords

TourismEventsBusiness AdministrationTravel Agencies

About the role

Key responsibilities & impact

Support consultants in the execution and closing of corporate events
Enter and update information in internal and client systems (Veeva)
Monitor and follow up with vendors regarding submission of documents and invoices
Request the opening of support tickets (Jiras) for event closing processes
Submit and track approval of invoices with the client
Register and update vendors in corporate systems
Perform audits and reconciliations between event closures and financial entries
Maintain direct contact with clients to validate information and follow up on outstanding items
Update controls and metrics related to vendors and events
Support onboarding of new partners and vendors according to project requirements

Requirements

What you’ll need

High school diploma
University degree in Tourism, Events, Business Administration or related fields is a plus
Previous experience in administrative or operational activities, preferably in travel agencies, events, or the tourism sector
Familiarity with management systems
Experience with Veeva, Wintour or Inteegra is a plus
Intermediate Excel skills and proficiency with control spreadsheets
Good verbal and written communication for interacting with clients, vendors and internal teams
Proactive, organized, deadline-driven and detail-oriented
Ability to work in a dynamic environment, managing multiple simultaneous demands

Benefits

Comp & perks

iFood meal voucher (VR iFood benefits)
Transport allowance (commuter benefit)
Bradesco health insurance with the employee’s premium fully paid by BeFly and 50% coverage for dependents; co-payment applies
Employer-paid life insurance at no cost to the employee
OdontoPrev dental care
Wellhub (employee wellness platform)
Birthday day off
Maternity program
Oriente-me program, offering therapy sessions at no additional cost
On-site parking with exclusive employee discount
Educational partnerships offering discounts at partner institutions
BeFlyers Travel, an internal leisure travel agency with special rates for employees