Operations Support Specialist – Legal

BECU

Operations Support Specialist assisting BECU’s Legal Department with legal operations and administrative coordination. Key partnerships to ensure efficiency, accuracy, and organization in legal processes.

Posted 7/25/2026full-timeRemote • Washington • 🇺🇸 United StatesJuniorMid-Level💰 $27 - $51 per hourWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in legal operations support, including document management, calendar coordination, and invoice processing. Proficient in utilizing Microsoft Office Suite to enhance organizational efficiency and support legal teams.

Highest-signal resume keywords

Legal Operations SupportDocument Drafting and FormattingCalendar ManagementMicrosoft Office Suite ProficiencyContract Administration

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Document ManagementInvoice ProcessingRecord MaintenanceData EntryMeeting CoordinationLogistics CoordinationAction Item TrackingBusiness Continuity PlanningGovernance ActivitiesProject Coordination

Soft Skills

Relationship BuildingCommunicationOrganizational SkillsAttention to DetailProblem Solving

Tools & Technologies

SharePointConcurContract Lifecycle Management (CLM) Platform

Industry Keywords

Legal DepartmentGeneral CounselBusiness OperationsHigh-Volume SchedulingMedium to Large Organization

About the role

Key responsibilities & impact

Serve as a trusted operational support partner to the Legal Department and Office of General Counsel, helping attorneys and legal leaders stay organized, efficient, and focused on high-value legal work.
Support legal operations through document drafting, formatting, filing, record maintenance, and administrative coordination activities.
Maintain legal records, stock certificate files, departmental resources, and other critical documents to ensure information remains organized, accurate, and accessible.
Manage and maintain Legal Department SharePoint sites, team resources, organizational information, and business documentation.
Serve as the division’s point of contact for BECU’s Business Continuity program and support continuity planning activities.
Manage high-volume calendars and scheduling requests for attorneys and legal leadership, coordinating meetings across multiple business units and senior leadership teams.
Coordinate meeting logistics, agendas, materials, travel arrangements, and departmental events to ensure seamless execution.
Assist with board-related scheduling, document preparation, printing, logistics coordination, and governance activities.
Capture detailed meeting notes, action items, and summaries, and distribute materials to support alignment, communication, and accountability.
Compile, organize, and prepare information and materials used in management reporting and business reviews.
Process, track, reconcile, and manage legal department invoices and expenses, including coordination of outside counsel billing and high-volume invoice administration through Concur.
Assist with contract administration activities and coordinate with internal stakeholders and external partners to support legal and business operations.
Build strong working relationships with legal leaders, business partners, outside counsel, and other stakeholders while supporting issue resolution, reporting, and operational processes.
Support the implementation of a new Contract Lifecycle Management (CLM) platform through data entry, document uploads, records coordination, and transition-related activities.
Lead and support business unit projects by coordinating deliverables, managing timelines, and partnering with project managers or division leaders to achieve successful outcomes.

Requirements

What you’ll need

Bachelor’s degree or equivalent related experience required.
Minimum two years of experience in related business operations or legal operations support role in a medium to large organization required.
Experience and competency using the Microsoft Office suite required, including Word, Excel, PowerPoint, Access, and Visio.

Benefits

Comp & perks

401(k) Company Match (up to 3%)
4% annual contribution to your 401(k) by BECU
Medical, Dental and Vision (family contributions as well)
PTO Program + Exchange Program
Tuition Reimbursement Program
BECU Cares volunteer time off + donation match