Serve as a trusted steward of the headquarters by supporting leaders, safeguarding daily operations, and ensuring the rhythm of the realm remains steady.
Coordinate travel arrangements (domestic, international, out-of-town conferences) and other travel related administrative duties and reporting.
Process expense reports, accurately submit business-related expenses incurred by executives.
Provide necessary documentation for reimbursement and credit card reports.
Maintain office supply inventory, and routine organization.
Maintain office security by following safety procedures.
Control access via the reception desk (monitor logbooks, issue visitor badges, welcome visitors and customers).
Collaborate with management to complete necessary projects, work independently on delegated tasks.
Keep the facility in “tour ready” state of cleanliness to include break rooms and kitchen (as needed).
Be involved with company events. Keep calendars organized and assist with events.
Other administrative duties as assigned.

Requirements

A positive attitude and the desire to grow in an award-winning company culture.
Strong verbal and written communication skills; excellent customer service skills.
Strong organizational and computer skills.
Proficient with Microsoft Suite (Outlook, Teams, Word, Excel, and PowerPoint).
Ability to effectively manage time and multitask.
Confident using office equipment (printers, fax machines, photocopiers, etc.).
High school diploma or GED.
Previous administrative related experience and moderate understanding of office procedures and processes is a bonus.
Experience with Slack, Figma, Outlook, Adobe, Teams is a bonus.

Benefits

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

administrative dutiesexpense reportingtravel coordinationoffice procedurestime managementmultitasking

Soft Skills

positive attitudecommunication skillscustomer service skillsorganizational skills

Certifications

high school diplomaGED