BEAM Circular

Director of Finance and Operations

BEAM Circular

full-time

Posted on:

Location Type: Hybrid

Location: Modesto • California • United States

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Salary

💰 $100,000 - $120,000 per year

Job Level

Lead

About the role

  • Maintain and continuously improve fund accounting policies, procedures, and internal controls
  • Oversee end-to-end accounting operations, including:
  • Vendor management (sourcing, onboarding, bill processing, and payments)
  • Period-end close (month, quarter, and year-end), including review of reconciliations, accruals, and journal entries
  • Ensure accuracy, completeness, and timeliness of all financial transactions and reporting
  • Lead audit and tax processes, including preparation, documentation, and coordination with external auditors and tax partners
  • Select, implement, and optimize accounting systems to support fund accounting and grant tracking
  • Oversee and review:
  • Grant invoicing and revenue recognition processes
  • Payroll processes, including time tracking, allocations, and system entries
  • Internal financial reporting and grant reporting
  • Own and maintain a three-year rolling budget and financial forecast
  • Review monthly actuals and update projections based on programmatic spending and revenue timing
  • Provide financial insights and scenario analysis to support executive decision-making
  • Develop and present financial reports to the CEO, COO, Board, and Finance Committee
  • Support the BEAM team in grant application development, including budgets and financial narratives
  • Oversee grants management processes, including:
  • Preparation and submission of grant invoices in accordance with funding requirements
  • Preparation and review of grant reports to ensure accuracy and compliance
  • Development and maintenance of a centralized compliance tracking system
  • Design and implementation of processes to ensure adherence to grant requirements
  • Oversight of re-granting systems and processes
  • Work with the CEO and COO to implement and maintain adequate risk management practices
  • Ensure appropriate insurance coverage and organizational compliance with regulatory and funder requirements
  • Establish and monitor internal controls across financial and operational functions
  • Supervise Finance and Operations support staff members and contractors, including:
  • Grants & Contracts Manager
  • Operations Associate
  • Various contractors and vendors
  • Establish clear roles, workflows, and accountability across finance and grants functions
  • Support the leadership team with overall organizational planning and development activities as needed
  • Oversee the end-to-end human resources processes such as recruiting, onboarding, performance management, and offboarding of employees
  • Create vendor contracts and work with the CEO and the organization attorneys on any legal related matters
  • Oversee the facilities and office management activities, such as procuring any office related furniture, equipment, supplies, and services. Oversee the Administrative Associate staff.
  • Manage the outsourced IT support provider and oversee any IT related matters

Requirements

  • At least 10 years of experience in program management and administration, financial management, award contractual compliance, sub-award management, and tracking project performance and costs via specific funding streams
  • Experience with grants management, especially with state and federal funding and their rules and regulations
  • Demonstrated ability to launch financial systems in a lean, start-up environment
  • Demonstrated ability to develop new policies and procedures, protocols, agreements in line with team, program, and organizational goals
  • Demonstrated ability to summarize and communicate complicated technical content to internal colleagues, funders, board members, and other key stakeholders
  • Excellent tracking and managing of details in budgets, grants, and contracts
  • Strong command of accounting concepts, including the role of the general ledger and chart of accounts, differences between accrual and cash methods, creating an audit trail, and operating internal controls
  • Strong understanding of award accounting principles and an ability to understand complex contracts and sub-agreements
  • High proficiency in Microsoft Excel/Google Sheets and QuickBooks and/or MiP Accounting
  • Ability to deploy excellent communication and coordination abilities to meet project targets and funder requirements
  • Degree in finance, business, nonprofit management or related relevant education preferred
Benefits
  • Pay based on experience. Salary range is $100,000 to $120,000, based on experience, with a competitive benefits package.
  • Hybrid work arrangements permitted.
  • The Company will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990 and California’s Fair Employment and Housing Act.
  • The Company is an equal employment opportunity employer.
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
fund accountingfinancial reportinggrant managementbudgetinginternal controlsaudit processesvendor managementrevenue recognitionfinancial forecastingpolicy development
Soft Skills
communicationleadershiporganizational planningdetail-orientedteam collaborationproblem-solvingstakeholder engagementproject managementdecision-makingcoordination