Office & Facilities Manager

Beacon Venture Capital

. Serve as the primary point of contact for the office, managing visitors, vendors, building maintenance, and security protocols .

Posted 5/18/2026full-timeSan Carlos • California • 🇺🇸 United StatesMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

Serve as the primary point of contact for the office, managing visitors, vendors, building maintenance, and security protocols
Manage vendor relationships and contracts (cleaning, utilities, catering, IT, etc.) and oversee billing and issue resolution
Maintain office equipment, supplies, and common areas; conduct regular walkthroughs to ensure a safe and functional workspace
Ensure emergency equipment is maintained and safety documentation is up to date; serve as first point of contact for emergency services
Support new hire onboarding logistics including workspace setup, badging, equipment coordination, and company swag
Coordinate with HR on in-office interviews, employee records, and administrative needs
Process accounts payable, manage invoices, and maintain accurate financial records in coordination with leadership
Manage calendars, schedule meetings and conference rooms, and provide administrative support to senior leadership
Handle incoming and outgoing mail, document scanning, filing, and secure destruction of confidential materials
Coordinate with Legal for document signatures and compliance matters
Manage incoming and outgoing shipments; coordinate with couriers and freight vendors
Run office errands as needed
Plan and execute company events including team offsites, milestone celebrations, and all-hands logistics
Coordinate catering for meetings, executive visits, and office events

Requirements

What you’ll need

3+ years of office administration, operations, or facilities management experience
Experience with accounts payable or basic financial administration
Strong organizational and time-management skills; able to manage multiple priorities with minimal supervision
Excellent written and verbal communication; comfortable working with all levels of staff and external stakeholders
Proficiency in Microsoft Office Suite or Google Workspace
Ability to handle sensitive and confidential information with discretion
Valid driver's license
**Bonus Points**
Experience in a startup or high-growth technology environment
Familiarity with AP tools such as QuickBooks, Brex or similar
Experience supporting HR functions including onboarding and recruiting coordination
Background in event planning or logistics coordination

Benefits

Comp & perks

Healthcare: 100%* of employee medical premiums covered; 25% for dependents
Time Off: 3 weeks PTO plus 13+ paid company holidays
Stipends: Monthly phone and wellness benefits
401(k): Offered (no current employer match, but we are committed to enhancing this benefit in the future).

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

office administrationfacilities managementaccounts payablefinancial administrationevent planninglogistics coordinationonboardingrecruiting coordination

Soft Skills

organizational skillstime-management skillswritten communicationverbal communicationdiscretion

Certifications

valid driver's license