Operations Specialist

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Operations Specialist managing sales and purchasing processes for a global ERP partner. Collaborating with customers and project managers in a fast-paced international environment.

Posted 7/9/2026full-timeRemote • 🇨🇭 SwitzerlandMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

Manage the end-to-end sales and purchasing process, including customer billing, vendor invoice validation, purchase order management, and project administration
Working closely with customers, vendors, Project Managers, and cross-functional teams to ensure efficient operations
Deliver excellent service in a fast-paced international environment
Billing customers
Reviewing and validating Invoices from vendors
Overseeing entire sales/purchase process: Creating proposals for customers and purchase orders to vendors
Communication with the customers and vendors
Obtaining, managing, and tracking customers’ purchase orders
Coordinating between global management and local management
Collaborating with Project Managers to create, update and monitor the structure and budget of customer projects in our internal system
Administrative support to various departments in the company, including operations, marketing and human resources.

Requirements

What you’ll need

Sales operations experience for multi-national customers
Business administration experience
Experience working for a global organization
Minimum: Bachelor’s degree
Advantage: Degree in Business / Economics / Law.
Language Skills: English: Fluent (Speaking, Reading, and Writing)
Advantage: Proficient in Portuguese and/or Spanish
Work Time Zone: Flexible and available to work during U.S. business hours
Personal Skills: Highly organized, Politely Assertive, Effective communicator (verbal and written), Strong multi-tasking skills, Highly independent, proactive, and self-motivated, Strong Attention to Details, Can maintain high performance standards under pressure.

Benefits

Comp & perks

Work in a collaborative environment alongside a team of experienced professionals
Enjoy work-life integration
Participate in performance reviews that offer constructive feedback and align your personal goals with the company's growth
Being recognized for exceptional performance through structured appreciation initiatives and company-wide acknowledgments.

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

Customer BillingVendor Invoice ValidationPurchase Order ManagementProposal CreationProject Budget MonitoringAdministrative SupportSales Process OversightInvoice ReviewPurchase Order TrackingCross-Functional Collaboration

Soft Skills

Highly OrganizedPolitely AssertiveEffective CommunicatorStrong Attention to DetailProactive and Self-Motivated

Certifications

Bachelor’s Degree