Executive Recruiting Project Coordinator

Executive Recruiting Project Coordinator coordinating candidate logistics for VP interviews at BD. Ensuring a seamless experience throughout the executive search process.

Posted 6/6/2026part-timeFranklin Lakes • New Jersey • 🇺🇸 United StatesMid-LevelSenior💰 $31 - $50 per hourWebsite

About the role

Key responsibilities & impact

Coordinate complex, multi-stage interview logistics for VP and above candidates across global stakeholders and time zones.
Manage candidate scheduling, communications, and interview preparation to ensure a high-touch candidate experience.
Partner with Executive Recruiters, HRBPs, and Hiring Managers throughout the search lifecycle.
Maintain candidate tracking systems and ensure data accuracy.
Assist with offer coordination and onboarding logistics.
Maintain dashboards, reports, and search trackers.
Support vendor coordination and invoice management.
Ensure compliance with recruiting policies and processes.

Requirements

What you’ll need

3–5 years of experience in recruiting coordination, executive search, or HR operations.
Strong organizational and project management skills.
Experience scheduling complex interviews across stakeholders and time zones.
High attention to detail and confidentiality.

Benefits

Comp & perks

Total Rewards program
Reward and recognition opportunities
Flexible work arrangements

ATS Keywords

✓ Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

candidate tracking systemsdata accuracyoffer coordinationonboarding logisticsdashboard maintenancereport generationsearch tracking

Soft Skills

organizational skillsproject management skillsattention to detailconfidentialitycommunication skills