Event Coordinator
BCD Travel
full-time
Posted on:
Location Type: Hybrid
Location: Sydney • 🇦🇺 Australia
Visit company websiteJob Level
JuniorMid-Level
About the role
- Work with customers to develop, coordinate and implement their meetings, incentives and events.
- Create and develop meeting timelines & meet deadlines accordingly.
- Assist with program delegate/data management processes including verification of data integrity and reporting.
- Negotiate hotel and venue contracts utilizing and leveraging BCD M&E/Clients preferred hotel agreements.
- Develop and conduct site inspections as required.
- Work with suppliers to achieve overall cost savings percentage for clients.
- Assist in developing registration web sites; proofread, present and gain approval.
- Coordinate day-to-day internal program budgets, present to manager for review.
- Work closely with management and finance to ensure billing timelines are met.
- Ensure the timely payment of all supplier/vendor bills and oversee the invoice payment of deposits to ensure payments are received on time. Follow up with relevant departments as needed to address late payments.
- Execute onsite event planning (interstate and overseas travel required at times)
Requirements
- 1-2 years proven event experience in planning meetings, incentives and conferences.
- Previous experience with event management related software, preferably Cvent.
- GDS knowledge an advantage but not essential.
- Event management qualification will be highly regarded.
- Proficient in Microsoft Office applications.
- Pharmaceutical meeting experience would be highly regarded.
Benefits
- Exciting experience within an international work environment.
- Working with a great international team of colleagues.
- Dynamic work environment.
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
event planningdata managementbudget managementcontract negotiationsite inspectionsregistration website developmentreportingbilling managementcost savings analysisevent management software
Soft skills
coordinationcommunicationtime managementattention to detailcustomer serviceproblem-solvingteam collaborationorganizational skillsnegotiationpresentation skills
Certifications
event management qualification