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About the role
Key responsibilities & impact- Writing, coordinating and overseeing major grants, including managing the full lifecycle of foundation grants
- Drafting, editing, and submitting grant proposals and reports that align with funder guidelines and organizational priorities
- Reviewing, editing, and strengthening key regional grant submissions as needed in partnership with fundraisers
- Coordinating with program, finance, and other staff to gather required data, budgets, testimonials, and narratives for grant applications and reports
- Tracking and updating grant calendars, deadlines, and deliverables to ensure compliance and on-time submissions
- Maintaining accurate, up-to-date records in the grants database and CRM
- Managing the grants inbox, monitoring incoming requests and updates, and routing information to the appropriate team members
- Sending reminders to fundraisers and internal partners to ensure regional grants, reports, and supporting materials stay on track
- Managing BBYO’s direct mail program, including planning, drafting, coordinating approvals, tracking timelines, and partnering with stakeholders to execute initiatives per year
- Drafting key communications from CEO to major donors
- Supporting donor engagement efforts, helping prepare materials, messaging, briefings, and follow-up communications that inspire giving
- Supporting on-the-ground donor engagement and communications efforts around BBYO International Convention
Requirements
What you’ll need- 3–5 years of relevant experience in grants management, fundraising, non-profit development, or donor communications
- Bachelor's degree in English, journalism, marketing, or related area of study. Master's Degree is preferred but not required
- Experience with Salesforce or similar CRM
- Excellent writer and storyteller who can craft compelling grant proposals, donor messages, direct mail copy, and stewardship communications
- Highly organized and systems-oriented project manager who can track deadlines, send reminders, manage competing priorities, and keep multiple projects moving forward
- Comfortable using data, program outcomes, donor insights, and constituent stories to shape persuasive communications and demonstrate impact
- Collaborative partner who can gather information from colleagues, work with senior organizational leaders, and support fundraisers with clarity and follow-through
- Attend all major BBYO events including Staff Conference, and International Convention each year, as well as team retreats and other events
- Unrestricted authorization to work in the U.S. without holding a visa or sponsorship.
Benefits
Comp & perks- Flexible work environment
- Unlimited paid time off (PTO)
- 18 paid secular and Jewish holidays
- PLUS two-week long office shutdowns
- Medical, dental, vision, short- & long-term disability, and 2.5x salary life insurance
- Generous 403b and Roth retirement plan with vested match
- Free access to WellHub, which includes access to gyms, online workouts and wellness apps
- Teen Involvement Benefit stipend
- Flexibility in bringing child(ren) on business travel
- Generous paid parental leave
- TSA pre-check reimbursement
- Home technology allowance
- Pet insurance options
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
Grant Proposal WritingEditingData AnalysisBudget ManagementDirect Mail Coordination
Soft Skills
CollaborationOrganizationCommunicationStorytellingAttention to Detail