Executive Assistant

Bauer Media Outdoor UK

Executive Assistant supporting four senior leaders at Bauer Media, a UK and EU media advertising company. Managing diaries, travel, expenses, meetings, events, suppliers, and legal administration.

Posted 8/13/2026full-timeLondon • 🇬🇧 United KingdomMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in managing complex diaries, coordinating travel logistics, and processing expenses while maintaining discretion and professionalism. Proven ability to support senior leaders and manage sensitive information effectively.

Highest-signal resume keywords

Executive Assistant ExperienceDiary ManagementTravel CoordinationExpense ManagementRelationship-Building Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Diary ManagementExpense ProcessingTravel CoordinationEvent CoordinationInvoice Processing

Soft Skills

OrganizedProactivePersonableProfessionalDiscretion

Tools & Technologies

ConcurOneTrust

Industry Keywords

Executive SupportSenior LeadersLogistics ManagementSensitive Information Handling

About the role

Key responsibilities & impact

Support four Directors in the International business unit: Chief People Officer, Chief Information Officer, Chief Performance Officer, and Head of Legal, UK & Europe
Manage Directors’ diaries and liaise with EAs and colleagues to ensure effective time management
Book travel and accommodation, maintain plans, and coordinate logistics
Organize Directors’ expenses, collate receipts, and enter claims into Concur
Coordinate internal and external meetings, including rooms, attendees, and catering
Manage logistics and attendance lists for small events and coordinate larger events
Liaise with the travel management company, including travel profiles, billing, invoices, errors, and queries
Process departmental purchases and invoices, set up suppliers in OneTrust, and reconcile the department credit card
Support the legal team with annual registrations and training fund accounts, including applications and invoice processing

Requirements

What you’ll need

Experienced Executive Assistant
Previous experience supporting senior leaders
Confidence managing complex diaries, expenses, and travel
Organized, proactive, and able to take ownership of work
Ability to work independently and as part of a close-knit team
Personable and professional, with strong relationship-building skills at all levels
Ability to handle sensitive information with discretion
Flexible mindset and willingness to support others and take on new tasks

Benefits

Comp & perks

25 paid holidays + bank holidays
10% bonus
Company Pension Scheme paid up to 8%
Healthcare Cash Plan
Life Insurance and group income protection scheme
Cycle to work scheme
Enhanced Maternity & Paternity Cover