BASF

Administrative Associate

BASF

full-time

Posted on:

Location Type: Office

Location: Research Triangle Park • North Carolina • United States

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About the role

  • Provide calendar management and comprehensive administrative support for two APR/I Group Leaders, including scheduling meetings, organizing rooms and catering, and coordinating the annual global research meeting in RTP
  • Code invoices for payment, maintain files, and rectify credit card statements
  • Use SAP reporting tools to process purchase orders and invoices, and run budget queries
  • Generate budget reports, track and communicate expenses, and work directly with procurement and accounting to solve problems
  • Order and maintain office and laboratory supplies within budgeted allotments and manage documentation and payment for capital project purchases
  • Make travel arrangements and arrange agendas, lodging, Visa support letters, and transportation needs for visiting colleagues from outside RTP
  • Facilitate site visitor registrations and APR/I laboratory tours hosted by team members
  • Manage data input for legal agreements, department safety meeting participation, and service contracts
  • Utilize various software, including Microsoft Outlook, Microsoft Office programs (Word, PowerPoint, Excel, OneNote, Teams), and BASF internal programs to produce customized reports, presentations, documents, databases, and correspondence
  • Maintain and update departmental records and lists, handle mail and laboratory notebook archiving, and ensure confidentiality of sensitive information

Requirements

  • Possess a High School Diploma as minimum degree
  • Have demonstrated experience serving in an administrative capacity within agricultural or crop protection research, industrial research, pharmaceutical research, manufacturing, or similar chemical sectors
  • Have proficiency with email (Outlook preferred) and Microsoft Office programs (Word, PowerPoint, Excel, OneNote, Teams)
  • Have proficiency with SAP
  • As a plus, have proficiency with Power BI or Power Apps
  • Are organized and able to work independently and as part of a team and have strong problem-solving and troubleshooting skills
  • As a must, can maintain confidentiality and communicate efficiently with colleagues with different cultural backgrounds
  • As a plus, know a second language (German preferred, Spanish or Portuguese also desirable)
Benefits
  • Flexible work arrangements whenever possible
  • Highly competitive retirement savings plan with company match and investment options
  • Well-being programs that include comprehensive mental health support for you and your household family members
  • Family forming benefits (fertility, adoption and surrogacy reimbursement, maternity/parental leave, and more)
  • Back-up child and elder care with discount programs for families of all ages and stages
  • Mentoring and career development opportunities that allow you to share, learn, and thrive
  • Matching gifts program that allows you to deepen the impact of your contributions to qualified charities.
  • Employee crisis support for when the unexpected happens
  • Access to our BASF wine cellar, employee discounts, and much more!

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
calendar managementinvoice codingbudget reportingdata inputconfidentiality maintenanceproblem-solvingtroubleshootingschedulingprocurementadministrative support
Soft skills
organizational skillsindependenceteamworkcommunicationcultural awareness