BASF

Administrative Assistant

BASF

full-time

Posted on:

Location Type: Office

Location: Louisville • Kentucky • 🇺🇸 United States

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Job Level

Mid-LevelSenior

About the role

  • Process utility and direct pay invoices, purchase requisitions and check requests
  • Resolve site invoicing and goods receipt issues via weekly review/clearing of Work Cycles and monthly GRIR report
  • Prepare end-of-month accruals and correct inaccuracies in the General Ledger
  • Site contact for the CASS Freight Payment System
  • Administrative support for functions at the Site including Production, Quality Control, Supply Chain, EHS, Finance and Human Resources
  • Oversight for Site Cleaning Services
  • Coordinates New Hire Orientation & presents
  • Manage Site Donation Payments
  • Prepares site newsletter – collects articles from contributors & Publishes
  • Responsible for maintaining and ordering office supplies and catering needs for the site.
  • Manage Site Record Retention Program (Iron Mountain)
  • Coordinates support for local charity events
  • Manage site training management system (LMS)
  • SAP Gates Administrator for site and responsible for helping employees get access to Z2L
  • Serves as site Digitalization Champion and site Information Protection Officer (IPO)
  • Support for site medical screening management using EHR software
  • Assist with departmental activities and special projects as needed

Requirements

  • High School Diploma/GED with 5+ years of administrative experience OR Associate’s degree with 2+ years of administrative experience
  • Experience in a manufacturing environment preferred
  • Ability to manage multiple tasks and adapt to changing priorities while maintaining professionalism
  • Strong problem-solving, analytical, and organizational skills
  • Excellent interpersonal and cross-functional communication skills
  • Proficiency in SAP, Excel, Word, PowerPoint, Teams, and other software systems
  • Knowledge of accounting, financial, and HR reporting
  • Self-motivated and capable of working independently under general supervision.
Benefits
  • Flexible work arrangements whenever possible
  • Highly competitive retirement savings plan with company match and investment options
  • Well-being programs that include comprehensive mental health support for you and your household family members
  • Family forming benefits (fertility, adoption and surrogacy reimbursement, maternity/parental leave, and more)
  • Back-up child and elder care with discount programs for families of all ages and stages
  • Mentoring and career development opportunities that allow you to share, learn, and thrive
  • Matching gifts program that allows you to deepen the impact of your contributions to qualified charities.
  • Employee crisis support for when the unexpected happens
  • Access to our BASF wine cellar, employee discounts, and much more!

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
invoice processinggeneral ledger accuracyaccrual preparationrecord retention managementtraining management systemproblem-solvinganalytical skillsorganizational skills
Soft skills
interpersonal communicationcross-functional communicationadaptabilityself-motivationprofessionalism