Bart & Associates, Inc.

Proposal Manager

Bart & Associates, Inc.

full-time

Posted on:

Location Type: Remote

Location: United States

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About the role

  • Collaboration: Work with a wide range of personnel, to include Portfolio Vice Presidents, technical and business subject matter experts, content developers, capture managers, sales leads, pricing, contracts and subcontracts, as well as Senior Leadership.
  • Creating Microsoft Word/PowerPoint or PDF Response Templates: Reading, reviewing, and analyzing request for proposal (RFP) and request for information (RFI) documents to create template for response.
  • Creating Pre-Proposal Artifacts: Examples include (but not limited to) developing proposal schedules, proposal outlines, compliance checklists, and assisting with creation of color team review (leadership approval review) materials.
  • Maintaining Proposal Artifacts: Adjust proposal schedule as needed (amendments, progress, Senior Leadership reviews, etc.), working with compliance auditor to update compliance matrix, and capturing/documenting official response approvals.
  • Tracking Action Items: Attending meetings, capturing meeting minutes/action items, and monitoring progress of action items
  • Desktop Publishing and Editing: Proofreading and formatting technical and non-technical documents,
  • Compliance Auditing: Ensuring responses are in compliance with all RFP/RFI requirements (i.e., structure, formatting, and content) – updating compliance matrix as required based on solicitation amendments.
  • Configuration Control: Managing permissions and access to response documents, ensuring version control of documents maintained, and resolving issues (if arise)
  • Production: Finalizing and producing response documents to include printing, copying, binding, shipping, or electronic uploads or preparation of digital media as required by client solicitation.
  • Identifying Content: Work with Program Manager, Sales Leads, and Capture/Proposal Managers to review solicitations to identify, capture, and write content for response to include past performance and key personnel.
  • Maintaining the Proposal Repository, Artifact Repository, and Quals Repository: Serving as site administrator (Microsoft Teams/SharePoint) to manage and organize content/structure. Helping teams with creating artifacts and boiler plate language for repositories.

Requirements

  • Bachelor’s degree and a minimum of five (5) years of relevant experience in proposal management, preferably within a government contracting or consulting environment.
  • Proven track record of supporting or leading winning proposals (prime or major subcontractor)
  • Experience managing proposals of varying size and complexity, including quick-turn and large, strategic bids
  • Experience working in a deadline-driven, fast-paced environment with competing priorities
  • Demonstrated experience managing the full proposal lifecycle for federal, state, or local government solicitations
  • Strong knowledge of government procurement processes (FAR/DFARS familiarity preferred)
  • Proven project management skills with the ability to manage multiple, concurrent proposals under tight deadlines
  • Excellent writing, editing, and proofreading skills with a focus on clarity, compliance, and persuasiveness
  • Ability to lead cross-functional teams, including capture, technical SMEs, pricing, and graphics
  • Experience developing and managing proposal schedules, outlines, and compliance matrices
  • Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel) and collaboration tools (e.g., SharePoint)
  • Strong attention to detail and organizational skills
  • Effective communication and stakeholder management skills
  • Experience and proficiency with MS Office Suite, Adobe Professional, and SharePoint/Microsoft Teams desired.
  • Experience leading or supporting color team reviews (Pink, Red, Gold)
Benefits
  • B&A is proud to offer three robust individual and family medical plans to full time employees, including a Health Savings Account (HSA) option as well as two tiers of dental coverage, vision, life & AD&D, disability, accident, hospital indemnity, and critical illness insurance.
  • In addition to these benefits, B&A employees enjoy paid time off, B&A sponsored trainings and certifications, pet insurance benefits, commuter transit benefits and a free subscription to a virtual exercise platform (NEOU).
  • B&A’s 401(k) plan is available to all employees and includes a company matching contribution.
  • B&A has launched several programs to focus on employee engagement, wellness, and assistance. These include: The B&A Cares program: 30/60/90-day wellness check ins, personal development, financial management, and stress management seminars, and more
  • A formal mentorship program
  • Job shadowing and cross training opportunities
  • Brand Ambassador program
  • Employee Assistance Program (EAP) - Access to various support resources to include counseling, legal guidance, financial planning, and more
  • Monthly teambuilding events
  • B&A Annual Wellness Challenges: #StepWithB&A, #WalkDuringLunchWithB&A, #VolunteeringWithB&A, #ExerciseDuringLunchWithB&A, and more
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
proposal managementcompliance auditingdesktop publishingcontent developmentproject managementwritingeditingproofreadingproposal lifecycle managementcolor team reviews
Soft Skills
collaborationattention to detailorganizational skillseffective communicationstakeholder managementleadershipability to manage competing prioritiesability to work under tight deadlinescross-functional team leadershipanalytical skills