Legal Administrative Float

Barnes & Thornburg LLP

Legal Administrative Assistant performing secretarial duties for Litigation attorneys. Engaging with clients and staff while maintaining confidentiality and organization.

Posted 5/8/2026full-timeChicago • Illinois • 🇺🇸 United StatesJuniorMid-Level💰 $28 - $38 per hourWebsite

About the role

Key responsibilities & impact

Operates a computer and standard office equipment; transcribes dictation as needed
Prepares correspondence, memoranda and other legal documents from drafts
Screens telephone calls and records messages
Handles incoming mail and ensures timely delivery of outgoing mail
Opens new files and requests conflict of interest checks
Makes appointments and adds to calendars as requested
Processes bills and completes attorney or timekeeper diary as requested
Performs overload typing, filing, photocopying, and receptionist relief as needed
Performs legal Litigation duties as required

Requirements

What you’ll need

Ability to read and write for proofreading and minor editing
Approximately one to two years of on-the-job experience in Litigation legal work
Ability to transcribe legal documents, correspondence and reports
Ability to organize, prioritize and complete numerous tasks under time constraints
Ability to proofread typed material for errors
Interpersonal skills to communicate with clients, attorneys and staff
Ability to occasionally exert a high level of mental effort while producing a high volume of information

Benefits

Comp & perks

Overtime as applicable
Health/welfare benefits
Retirement plan
Paid holidays
Paid time off

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

transcriptionlegal document preparationproofreadingtypingfilingphotocopyingbill processingdiary managementconflict of interest checkslitigation duties

Soft Skills

organizational skillsprioritizationtime managementinterpersonal skillscommunication skillsattention to detailability to work under pressuremental efforttask completionclient interaction