Office Administrator

Barnes & Thornburg LLP

Office Administrator responsible for administrative management and HR functions in Minneapolis office. Leading operational efficiency and providing strategic advice to office leadership.

Posted 4/20/2026full-timeMinneapolis • Minnesota • 🇺🇸 United StatesMid-LevelSenior💰 $115,000 - $161,200 per yearWebsite

About the role

Key responsibilities & impact

Under general supervision and according to established policies and procedures, the Office Administrator will be responsible for providing the day-to-day management of administrative functions related to Human Resources, Operations and Facilities, Administrative Support, and Financial Planning for the assigned office location.
Serves as a trusted operational advisor to office leadership, proactively identifying issues, anticipating needs, and ensuring that day-to-day operations function smoothly.
Performs assigned human resources functions for the office, ensuring fair and consistent implementation of human resources policies and procedures and compliance with applicable federal, state and local employment laws.
Responsible for full cycle performance management of direct reports, including direct supervision, training, coaching, evaluation, and compensation review.
Partners with Human Resources on direct report employment-based decisions related to promotion, performance improvement, and termination.
Prepares and maintains business professionals compensation budget and oversees financial management functions for the office.
Maintains office operating expense and capital budget, reviews and analyzes the office budget variance report on a monthly basis, and prepares and submits monthly budget variance report.
Manages facilities management functions for the office, ensuring the office is well-maintained and oversees the purchasing, inventory control, and vendor relations for the office.

Requirements

What you’ll need

Bachelor’s degree or equivalent required.
Minimum of 5–7 years of experience as an Office Administrator or senior-level business manager, preferably within a legal or professional services environment.
Proven track record of progressive success in human resources or administrative management with a growing organization.
Demonstrated leadership and management capabilities, with a strong ability to implement initiatives and drive positive organizational change.
Experience in facilities management, including design, construction, contract negotiation, and project oversight, is a plus.
Solid understanding of basic accounting principles and experience with budget management.
Strong written and verbal communication skills, with the ability to interact effectively and diplomatically with attorneys, business professionals, and external vendors.
Excellent organizational, project management, and problem-solving skills.
Strong relationship-building and team leadership abilities.
Demonstrated strong business acumen, judgment and decision-making skills.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

Benefits

Comp & perks

health/welfare benefits
retirement plan
paid time off

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

human resources managementperformance managementbudget managementfacilities managementaccounting principlesproject oversightcontract negotiationadministrative managementtraining and coaching

Soft Skills

leadershiporganizational skillsproblem-solvingcommunication skillsrelationship-buildingteam leadershipbusiness acumenjudgmentdecision-making

Certifications

Bachelor's degree