Legal Administrative Assistant
Barnes & Thornburg LLP
full-time
Posted on:
Location Type: Hybrid
Location: Chicago • Illinois • United States
Visit company websiteExplore more
Salary
💰 $34 - $36 per hour
Job Level
About the role
- Provide comprehensive administrative and legal support to attorneys and professionals across patent, trademark, and intellectual property litigation matters
- Support the preparation, filing, and management of IP-related documents in domestic and international jurisdictions
- Assist with U.S. and international patent prosecution, including preparation of applications, responses, and related correspondence
- Maintain and update IP docketing systems, ensuring accuracy of deadlines and actions taken
- Review incoming correspondence from the USPTO, foreign associates, and clients; prioritize and route for action
- Maintain electronic and physical IP files, including correspondence, filings, and prosecution histories
- Assist attorneys with preparation of litigation documents, including pleadings, motions, discovery materials, and exhibits
- Support document organization, production, and filing in federal and state courts, including e-filing
- Coordinate with attorneys and paralegals on case management and document tracking
- Prepare correspondence, memoranda, and legal documents from written or oral drafts
- Manage attorney calendars, schedule meetings, travel arrangements, and time entry
- Open new matters and coordinate conflict checks
- Process billing, review and edit pre-bills, and assist with time entry and expense submissions
- Maintain document management systems and ensure proper organization of records
- Collaborate with administrative departments to support workflow
- Maintain strict confidentiality of client and firm information
Requirements
- Ability to read and write to proof and perform minor editing of routine law office correspondence and legal case matters
- Perform non-complex arithmetic calculations when verifying calculations on forms and documents; maintain records and filing systems at a level normally acquired through completion of high school or equivalent
- Ability to organize and prioritize numerous tasks and complete them under time constraints
- Ability to proofread typed material for grammatical, typographical or spelling errors
- Interpersonal skills necessary to communicate and follow instructions effectively
- Approximately one to two years on the job experience necessary in order to gain an understanding of law office policies and procedures and produce accurate legal documents with minimal supervision
- Proficiency with Microsoft Word and Outlook
- Patent and/or Trademark experience preferred but not required
- Experience in software packages used by the Intellectual Property Department and the United States Patent and Trademark Office is preferred but not required
Benefits
- Overtime as applicable
- Health/welfare benefits
- Retirement plan
- Paid holidays
- Paid time off
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
patent prosecutiontrademark prosecutiondocument managementlegal document preparatione-filingcase managementbilling processingrecord maintenanceproofreadingarithmetic calculations
Soft Skills
organizational skillsprioritizationinterpersonal skillscommunication skillstime managementattention to detailconfidentialitycollaborationindependenceadaptability