Administrative Assistant III

Bank of America

Administrative Assistant providing confidential support and managing executive schedules at Bank of America. Assisting with diverse administrative tasks for high-level management roles.

Posted 6/11/2026full-timeSan Francisco • California • 🇺🇸 United StatesMid-LevelSenior💰 $25 - $52 per hourWebsite

About the role

Key responsibilities & impact

Provide diverse and confidential administrative support, including extensive calendar management
Support 6-8 Bands 2&3 employees with minimal indirect support for their direct reports
Communicate and interact with all levels of the Bank of America including senior executives across other business lines and support partners
May be involved in high-level client contact and exposure to sensitive information, and must use considerable tact, diplomacy and Judgment.
Manage multiple objectives, projects or activities all at once
Perform diverse, advanced and confidential administrative support functions including composing, signing and releasing routine but somewhat complex correspondence
Proactively manage executive calendar, key deadlines, delivery commitments, routines
Coordinate schedule for executive to maximize time and create efficiencies; proactively anticipate issues/challenges
Phone coverage, travel scheduling for both domestic and international travel and expense processing, invoice processing where needed
Assist in organizing and executing All Hands/Staff Meetings
Prepare meeting minutes and related meeting documents, utilizing written and oral communication skills
Prepare correspondence, reports, and forms for leaders, following interaction with internal and/or external customers to answer questions, research, and resolve problems

Requirements

What you’ll need

3-5 years of experience providing administrative support at the senior management level
Significant time management, multi-tasking and prioritization skills
Highly organized with strong attention to detail
Ability to work effectively under pressure and time constraints
Strong written and verbal communication skills, ability to interface with Senior Executives
Advanced skills in Outlook and other MS Office programs (Teams, Excel, Word, PowerPoint, OneNote, Visio)
Knowledge of Bank of America systems including: Workday, Concur, GEP Smart, TechDirect, Flagscape, ACR, ARM, etc.

Benefits

Comp & perks

industry-leading benefits
access to paid time off
resources and support to our employees so they can make a genuine impact and contribute to the sustainable growth of our business and the communities we serve

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

calendar managementadministrative supportcorrespondence preparationmeeting minutes preparationexpense processinginvoice processingproject managementtime managementmulti-taskingprioritization

Soft Skills

tactdiplomacyjudgmentorganizationattention to detailability to work under pressurestrong written communicationstrong verbal communicationinterpersonal skillsproactive problem solving