Administrative Assistant – Tourism

Bancorbrás

Administrative Assistant responsible for supplier negotiations and internal hotel registrations. Ensuring document organization and compliance within a tourism company in Brazil.

Posted 5/11/2026full-timeRemote • BrasilMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

Verification of supplier negotiations in legacy systems, ensuring data integrity;
Registration of hotels, services and partners in internal systems, ensuring accuracy and compliance with deadlines;
Conversion of values according to financial and operational rules;
Entry of international reservation prices (Euro and US Dollar) with correct application of tax rates;
Verification and request of commission payments;
Processing of contracts through Payment Requests;
Processing of reimbursements, refunds and financial adjustments in accordance with internal policies;
Editing, validating, formatting and organizing administrative documents;
Organization and updating of digital files, ensuring document traceability;
Updating spreadsheets, databases and systems with standardized information;
Support to internal areas by clarifying doubts and providing operational assistance;
Communication and alignment with external partners and suppliers;
Assistance in improving administrative processes and monitoring pending items;
Meeting deadlines and working collaboratively to ensure smooth operations.

Requirements

What you’ll need

Completed high school (Advantage: currently studying Business Administration, Tourism, Hospitality or related fields);
Proficiency with Google tools for creating and maintaining spreadsheets, documents and organizing files;
Microsoft Office (Excel and Word) for controls, records, reports and administrative documents;
Experience with legacy systems for registrations, updates, verifications and operational entries.

Benefits

Comp & perks

Attendance Allowance: Three days off per year to use as you wish;
Education Assistance: 50% coverage for development courses, available after 1 year with the company;
Home Office Allowance: Monthly stipend to help with remote work expenses;
Childcare Assistance: Support for employees with children up to 6 years old;
Christmas Bonus Package: End-of-year bonus to celebrate with your family;
Health Insurance: National coverage with copayment;
Dental Plan: Comprehensive dental coverage;
Private Pension Plan: Company contributes alongside you to help secure your financial future;
Life Insurance: Protection for peace of mind today and tomorrow;
TRIB PASS – Leisure and Travel Platform: Bancorbrás subsidizes 50% of the monthly fee and you pay the remainder;
Meal/Food Allowance (Caju Card): Granted per day worked and widely accepted. Use it for groceries or daily meals;
Wellhub (Gympass): Access to thousands of gyms and wellness services through a comprehensive fitness platform.

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

data integrityfinancial rulesoperational rulestax ratescontract processingreimbursementsfinancial adjustmentsdocument formattingdatabase updatingadministrative processes

Soft Skills

communicationcollaborationorganizational skillsattention to detailproblem-solvingtime managementoperational assistanceprocess improvement