Executive Administrator
Bamboo Health
full-time
Posted on:
Location Type: Remote
Location: Remote • 🇺🇸 United States
Visit company websiteJob Level
Mid-LevelSenior
About the role
- Provide proactive administrative and logistical support to assigned executives, including calendar management, travel coordination, and meeting preparation.
- Serve as a scheduling point of contact for the commercial team, managing client meetings, internal planning sessions, and cross-functional coordination.
- Anticipate scheduling conflicts and independently resolve them, ensuring seamless alignment across leaders and client engagements.
- Prepare and edit correspondence, reports, and presentation materials with attention to accuracy and professionalism.
- Manage sensitive and confidential information with the highest level of discretion.
- Coordinate executive team meetings, track follow-up actions, and ensure completion of commitments.
- Collaborate with the Lead Executive Administrator and broader administrative team to standardize processes and maintain consistent executive support across the organization.
- Support internal and external event logistics as needed, including client visits, team meetings, and leadership offsites.
- Build strong working relationships with internal leaders, clients, and partners to ensure effective communication and alignment.
- Identify and implement opportunities to enhance workflows through AI or automation tools (e.g., document summarization, task routing, or data parsing) to increase efficiency and accuracy.
Requirements
- 5+ years of administrative experience supporting senior executives in a fast-paced, dynamic environment.
- Bachelor’s degree preferred or equivalent combination of education and experience.
- Proven experience managing executive-level scheduling and high-volume coordination, preferably within a commercial or client-facing organization.
- Exceptional organization, time management, and attention to detail.
- Strong written and verbal communication skills.
- Ability to exercise sound judgment and handle confidential information with discretion.
- High proficiency with Microsoft Office Suite and scheduling tools (e.g., Outlook, Teams, Salesforce, or similar).
- Demonstrated ability to anticipate needs, adapt quickly to change, and manage competing priorities.
- Comfort using or learning AI-supported tools (e.g., ChatGPT, CoPilot, or role-specific tools) to improve daily workflows.
- Strong analytical and problem-solving skills, with sound judgment and creativity in designing solutions.
Benefits
- Receive competitive compensation including health, dental, vision and other benefits.
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
administrative experiencecalendar managementtravel coordinationscheduling managementreport preparationpresentation materials preparationworkflow enhancementdata parsingtask routingdocument summarization
Soft skills
organizationtime managementattention to detailwritten communicationverbal communicationsound judgmentdiscretionadaptabilityproblem-solvingcreativity
Certifications
Bachelor’s degree