Paralegal, Real Estate

Ballard Spahr LLP

Paralegal supporting large-scale real estate transactions at Ballard Spahr. Collaborating with teams to ensure successful transaction closures and managing associated documentation.

Posted 6/17/2026full-timeSeattle • Oregon, Washington • 🇺🇸 United StatesMid-LevelSenior💰 $90,000 - $120,000 per yearWebsite

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

document managementtransaction coordinationclosing process managementlegal researchdraftingproofreadingtitle experiencesurvey experienceanalytical skillscritical thinking

Soft Skills

organizational skillscommunication skillscollaborationattention to detailproblem-solving

Tools & Technologies

Microsoft Officedocument management systemstime-keeping softwarepublic databasesindustry databases

Certifications & Qualifications

Bachelor’s degreeparalegal certificate

Industry Keywords

real estate transactionsdiligence processesclosing indicestitle policiescommercial real estatefinance

About the role

Key responsibilities & impact

Develop and maintain comprehensive checklists for large-scale real estate transactions and meticulously track all associated documents.
Manage diligence processes, facilitate transaction coordination, and collaborate with teams to ensure successful transaction closures.
Prepare closing indices, binders, and follow up on a diverse range of post-closing matters.
Review survey and title commitments, addressing comments from counterparties.
Collaborate with title companies to finalize title policies and coordinate document recordation.
Prepare signature page packets and manage the closing process among various stakeholders.
Assist attorneys in preparation for closings and attend closings as needed.
Monitor transaction tasks and timelines, communicating progress and resolutions to the team.
Engage with vendors and agencies to obtain necessary due certificates and searches.
Conduct research and gather pertinent information using legal research tools and public databases.
Explore industry databases and government resources to support transactions.
Adapt to other tasks as client needs evolve.

Requirements

What you’ll need

Bachelor’s degree or paralegal certificate preferred.
A minimum of 5 years of paralegal experience, preferably in a law firm setting.
Proven experience managing and tracking large document submissions or transactions.
Experience in commercial real estate or finance is strongly preferred.
Title and survey experience required.
Strong organizational, analytical, and critical thinking skills are essential with exceptional drafting and proofreading skills.
Intermediate proficiency in Microsoft Office applications, document management systems, and time-keeping software.

Benefits

Comp & perks

Medical insurance
Dental insurance
Vision insurance
Life insurance
Health savings accounts
Flexible spending accounts
Short and long-term disability
401(k)-retirement savings plan
Paid time off
Sick leave
Paid holidays
Employee assistance program