Engineering Administrative Assistant

Bala Consulting Engineers

Engineering Administrative Assistant at Bala Consulting Engineers in Wayne, PA, supporting engineers with administrative tasks and project coordination.

Posted 5/3/2026full-timeWayne • Pennsylvania • 🇺🇸 United StatesMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

Download and log submittals and RFIs daily.
Stamp and upload submittals timely and accurately.
Format and edit AIA Master Specifications daily.
Format and edit reports, punch lists, meeting minutes and letters as needed.
Coordinate with and support the Shop Drawing Manager, fellow Engineering Assistant, and Office Administrators to ensure shop and spec folders are covered consistently and timely each day.
Assist the Project Managers, Department Managers and Engineers with Microsoft Word, Power Point and Excel.
Assist with packaging contract documentation for clients as needed.
Assist with covering Wayne PA office front desk as needed.
Assist with special projects or administrative tasks as needed.

Requirements

What you’ll need

Strong attention to detail, time management, and organizational skills are essential.
Must be able to work efficiently and multitask to meet deadlines.
Solid problem-solving skills and solution-oriented mindset.
Strong collaboration and interpersonal skills, required.
Excellent communicator, both written and verbal.
Previous engineering or construction firm experience, preferred.
Previous administrative support and clerical experience, required.
Knowledge of shop submittal and specifications process, required.
Associate’s degree, preferred (HS Diploma, required).
Technical Experience: Advanced level of Microsoft Word, required.
Excel/Power Point/Outlook/Teams, required.
Newforma or other Project Management software, strongly preferred.
ProCore, strongly preferred.
AutoCAD Construction, preferred.
Deltek Specpoint, preferred.
MasterWorks, preferred.
Bluebeam, preferred.
Adobe Acrobat, preferred.
HUBSPOT, preferred.
SharePoint, preferred.

Benefits

Comp & perks

Medical, Dental, and Vision insurance package
401(k) with employer match
Employer Paid Life Insurance
Up to (5) weeks of PTO based on years of experience and (8) paid holidays
8 hours of Volunteer Time Off
Tuition and Licensure Reimbursement
Federal Student Loan Assistance including match up to $5,250 per year
Section 529 Plan (College Saving Plan)
Employee Referral Program
Full-time onsite roles qualify for one day remote work

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

Microsoft WordMicrosoft ExcelMicrosoft PowerPointMicrosoft OutlookMicrosoft TeamsNewformaProCoreAutoCADDeltek SpecpointBluebeam

Soft Skills

attention to detailtime managementorganizational skillsproblem-solvingcollaborationinterpersonal skillscommunicationmultitaskingsolution-oriented mindset

Certifications

Associate’s degreeHigh School Diploma