Administrative Assistant
Young Life
Administrative Assistant, Engineering
Bala Consulting Engineers
full-time
Posted on:
Location: Pennsylvania • 🇺🇸 United States
Visit company websiteJob Level
Mid-LevelSenior
About the role
- Support engineers working on-site at Bala Consulting Engineers Wayne, PA headquarters.
- Format and edit AIA Master Specifications.
- Format and edit reports, punch lists, meeting minutes and letters.
- Act as Bala's administrator of the MasterWorks/Master Specs program.
- Assist with testing and rolling out new spec software.
- Assist Project Managers, Department Managers and Engineers with Microsoft Word, Power Point and Excel.
- Maintain QA/QC tracking log for MEP Mechanical, Electrical, Plumbing/Fire Protection Engineering Department.
- Assist with editing proposals.
- Assist with completing shop drawings and RFI logins.
- Assist with packaging contract documentation for clients.
- Assist with covering Wayne PA office front desk as needed.
Requirements
- Strong attention to detail, time management, and organizational skills are essential.
- Must be able to work efficiently and multitask to meet deadlines.
- Solid problem-solving skills and solution-oriented mindset.
- Strong collaboration and interpersonal skills, required.
- Excellent communicator, both written and verbal.
- Previous engineering or construction firm experience, preferred.
- Previous administrative support and clerical experience, required.
- Knowledge of specifications process, required.
- Associate’s degree, preferred (HS Diploma, required).
- Advanced level of Microsoft Word, required.
- Excel/Power Point/Outlook/Teams, required.
- Deltek Specpoint, preferred.
- MasterWorks, preferred.
- Newforma or other Project Management software, preferred.
- Bluebeam, preferred.
- ProCore, preferred.
- Adobe Acrobat, preferred.
- HUBSPOT, preferred.
- SharePoint, preferred.
