Administrative Assistant
Young Life
Administrative Assistant, Engineering
Bala Consulting Engineers
full-time
Posted on:
Location: Pennsylvania • 🇺🇸 United States
Visit company websiteJob Level
Mid-LevelSenior
About the role
- Support engineers working on-site at Bala Consulting Engineers Wayne, PA headquarters
- Format and edit AIA Master Specifications
- Format and edit reports, punch lists, meeting minutes and letters
- Act as Bala's administrator of the MasterWorks/Master Specs program
- Assist with testing and rolling out new spec software
- Assist Project Managers, Department Managers and Engineers with Microsoft Word, Power Point and Excel
- Maintain QA/QC tracking log for MEP Mechanical, Electrical, Plumbing/Fire Protection Engineering Department
- Assist with editing proposals
- Assist with completing shop drawings and RFI logins
- Assist with packaging contract documentation for clients
- Assist with covering Wayne PA office front desk as needed
Requirements
- Strong attention to detail, time management, and organizational skills are essential
- Must be able to work efficiently and multitask to meet deadlines
- Solid problem-solving skills and solution-oriented mindset
- Strong collaboration and interpersonal skills, required
- Excellent communicator, both written and verbal
- Previous engineering or construction firm experience, preferred
- Previous administrative support and clerical experience, required
- Knowledge of specifications process, required
- Associate’s degree, preferred (HS Diploma, required)
- Advanced level of Microsoft Word, required
- Excel/Power Point/Outlook/Teams, required
- Deltek Specpoint, preferred
- MasterWorks, preferred
- Newforma or other Project Management software, preferred
- Bluebeam, preferred
- ProCore, preferred
- Adobe Acrobat, preferred
- HUBSPOT, preferred
- SharePoint, preferred
