Human Resources Coordinator

Baird & Warner

Human Resources Coordinator supporting recruiting logistics, candidate screening, interviews, and onboarding. Helping Baird & Warner, a Chicago real estate company, maintain smooth HR operations.

Posted 8/4/2026full-timeSchaumburg • Illinois • 🇺🇸 United StatesJunior💰 $52,000 - $62,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in candidate sourcing, interview scheduling, and onboarding processes while maintaining meticulous records in Applicant Tracking Systems. Proficient in Google Workspace and committed to confidentiality and effective communication.

Highest-signal resume keywords

Bachelor’s Degree In Human Resources1–3 Years Of Administrative Experience In Human ResourcesProficiency With Google WorkspacePrior Exposure To Applicant Tracking SystemsStrong Organizational And Time-Management Skills

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Candidate SourcingInterview SchedulingOnboarding ProcessesRecruiting OperationsDrafting Offer LettersBackground ChecksReference ChecksMaintaining Candidate RecordsPulling Recruiting MetricsExecuting Onboarding Checklists

Soft Skills

Excellent Written CommunicationExcellent Verbal CommunicationAttention To DetailFriendly Professional ApproachAbility To Collaborate As A Team Member

Tools & Technologies

Applicant Tracking SystemGoogle WorkspaceGmailGoogle CalendarGoogle DocsGoogle Sheets

Industry Keywords

Human ResourcesRecruitingEmployment PracticesConfidentialityAdministrative Support

About the role

Key responsibilities & impact

Post open positions on approved job boards and perform initial candidate sourcing
Review applications against basic job requirements and conduct preliminary phone prescreens
Schedule and coordinate phone, virtual, and in-person interview stages
Serve as a primary candidate contact, send reminders, and collect interview feedback
Maintain candidate records and status updates in the Applicant Tracking System
Pull basic recruiting metrics and liaise administratively with approved external staffing agencies
Run background checks and request reference checks
Draft standard offer letters using pre-approved templates for Director review
Coordinate with IT, Facilities, and Payroll to prepare equipment, system access, and workspaces
Execute onboarding checklists, administer orientation, and collect employment paperwork
Coordinate calendar invites and logistics for new hire training
Format and distribute employee newsletters and departmental announcements
Support HR programs, personnel file maintenance, and special departmental projects

Requirements

What you’ll need

Bachelor’s degree in Human Resources, Business Administration, or a related field
1–3 years of administrative experience in Human Resources, including recruiting operations and interview scheduling
Proficiency with Google Workspace, including Gmail, Calendar, Docs, and Sheets
Prior exposure to Applicant Tracking Systems (ATS) or HR software
Strong organizational and time-management skills with high attention to detail
Excellent written and verbal communication skills
Friendly, professional approach with internal teams and external candidates
Basic understanding of employment practices
Strict adherence to confidentiality
Ability to manage routine tasks independently and collaborate as a team member

Benefits

Comp & perks

Medical
Dental
401k with employer match
PTO
VTO
Hybrid work schedule with remote work available on Fridays